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Russell Tobin · 4 hours ago

Administrative Assistant

SLC Metro Area

Contract

Onsite

New Grad, Entry Level

$25.50/hr - $29/hr

Russell Tobin is seeking an Administrative Assistant to provide essential administrative support in a team-oriented environment. The role involves coordinating travel arrangements, managing calendars, and performing various administrative duties while handling confidential information with discretion.

ConsultingHuman ResourcesLegalStaffing Agency

Hiring Manager

Aramel R.

Responsibilities

Provide administrative support to in a team-oriented environment; Flexibility to support varying teams and cover where necessary

Assist in the coordination of travel arrangements as required; process high volume of expense reports or related invoices in a timely and compliant manner

Arrange internal and client meetings on and off the Client campus – working with conference services to book conference rooms and catering, register guests, ensure materials organized

Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested

Handles highly confidential and sensitive client information with utmost discretion

Support calendar management needs across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls

Assist with answering incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner

Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required

Adhere to Compliance regulations and gain the relevant approvals

Qualification

MS WordExcelPowerPointOutlookZoomSAP ConcurProfessionalismInterpersonal skillsTeamworkAttention to detailProblem solving

Required

Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information

Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally

Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment

Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication

Comfortable with providing remote support to executives and team members across differing cities

Extreme attention to detail and organizational skills, with ability to prioritize tasks

Quick learner and self-starter with excellent anticipation skills

Pro-active problem solver and independent thinker; ability to follow-up as often as necessary

Highest degree of integrity, professionalism, and diplomacy is required

Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required

Familiar with expense platforms such as SAP Concur

Supportive team player with a positive attitude