ICON Builders · 1 day ago
Accounts Receivable Coordinator
Tempe, AZ
Full-time
Onsite
Entry, Mid Level
2+ years expICON Builders is a general contractor specializing in occupied affordable housing renovations. The A/R Coordinator will oversee all billings to clients and incoming cash management, ensuring compliance with contractual billing terms and maintaining relationships with project managers and leadership.
Construction
Hiring Manager
Cariño Maldonado
Responsibilities
Prepare and submit monthly AIA and/or HUD pay applications to respective clients and project teams
Work with project team to compile, review, and complete draw packages, schedule of values, lien waivers, subcontractor or stored material backup, and any lender/owner specific documentation
Ensure pay applications align with approved contracts and executed change orders
Track submission deadlines, approvals, rejections, and funding timelines
Work with project manager to ensure all applicable change requests are incorporated into formal change order and signed prior to draw preparation
Maintain change order logs (in Sage/Procore/etc.) to ensure timely entry into schedule of values/pay applications
Identify unbilled or pending change orders and proactively resolve discrepancies
Maintain and manage the accounts receivable aging (Sage 300), proactively following up on outstanding balances
Lead collection efforts while maintaining professional relationships
Record and reconcile cash receipts and other deposits in the accounting system
Monitor retention balances and track release timing
Communicate with accounts payable regarding owner draw payments related to pending subcontractor draws
Ensure compliance with contractual billing terms, lender requirements, and statutory lien requirements
Coordinate lien waivers, notices, and related documentation in partnership with legal or compliance resources
Support audit, lender, or bonding requests related to A/R and project billing
Maintain and update SOPs (standard operating procedures) for all processes within the role’s scope as processes evolve
Provide regular A/R reporting to the CFO and leadership team
Identify trends, risks, or issues affecting A/R and recommend corrective actions
Assist in developing A/R policies, billing procedures, and internal controls
Support system improvements related to job cost, billing, and A/R workflows
Provide regular cash forecasting in relation to expected receipts to the General Accountant
Serve as primary point of A/R contact for project managers and leadership
Mentor or oversee A/R staff, if applicable, as the company scales
Promote a culture of accuracy, transparency, accountability, and continuous improvement
Serve as backup to accounts payable as applicable
Serve as backup for special accounting projects, audits, or other tasks/reports
Qualification
Required
2+ years of experience required in a similar or higher-level role within the construction industry
Understanding of construction contracts, AIA documentation, change orders, retention, and lien processes
Advanced Excel skills and attention to detail
Excellent organizational, communication, and follow-up skills
Detail oriented and highly organized, with the ability to handle multiple priorities and meet deadlines in a fast-paced environment
Able to work within the position's schedule (M-F, 8:00am – 5:00pm)
Able to work full time on-site at ICON's Tempe, AZ office
Preferred
Experience with the following preferred: Sage300, Procore, HUD documentation, Experience working with lenders and 3rd party inspectors
Benefits
Opportunity to grow with a company recognized for its impact, values, and long-standing reputation.
Company
ICON Builders
ICON Builders specializes in Renovation of Occupied Senior and Family Apartments. We have built or renovated over 26,000 Affordable Housing units.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Kelly Sands
Founder & President
Company data provided by crunchbase