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PROCEDEO · 3 hours ago

Program Coordinator

Portland, Oregon Metropolitan Area

Full-time

Onsite

Entry, Mid Level

2+ years exp

PROCEDEO is a national Design/Construction Program Management Company seeking a Program Coordinator to support the planning, coordination, and execution of design and construction programs. The role involves assisting with project documentation, schedule coordination, and stakeholder communication to ensure alignment with program goals and compliance requirements.

ConstructionConsultingProcurementProject Management

Responsibilities

All Program High-Level related activities

Provides administrative support to the Program Director and Program Controls

Follow up with the required party internally to ensure task/reporting completion as directed by Program Director

Assist OR/PC Teams with special assignments, presentations and tasks

Attend meetings and assist with meeting minutes or recap email as/if needed

Prepare Program-related Owner Supplemental Information documents and Memos – track completion, distribute to ORs and PCs, follow-up as needed

Assist Team with misc. inquiries – track and report

Memorandums – as necessary and directed by PD

Site visits/photos/meetings – as necessary, document discussions as needed

Maintain document controls, ensuring all files are organized, accessible, and up to date in the digital document management system (Egnyte)

BOE Meetings – Deadlines/Tracking/Support as needed. Upload approved items to Egnyte and share with the team

Fully responsible for program monthly reports every 15th of each month

Responsible for updating the PMP every 6 months

Collect monthly project updates from the ORs each month

Complete monthly updates to the Bond Project’s websites

Serve as the primary point of contact for managing OPEX related to the construction and design teams, ensuring accurate tracking and reporting statuses

Prepare presentations as requested by PD

Prepare documents Templates (letters and forms) as required

Perform all other tasks and duties as assigned

Qualification

Program coordinationDocument management systemsMicrosoft OfficeConstruction ManagementOrganizational skillsCommunication skillsTime-management skills

Required

Bachelor's degree in Construction Management, Engineering, Business Administration, or a related field, or equivalent relevant experience

2–4 years of experience in program coordination, project coordination, or administrative support within design, construction, or capital programs

Strong organizational and time-management skills with the ability to manage multiple deadlines, track deliverables, and support recurring program reporting requirements

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), including experience preparing reports, presentations, templates, and meeting documentation

Experience using document management systems (e.g., Egnyte or similar platforms) to maintain accurate, organized, and up-to-date program records

Excellent written and verbal communication skills, with the ability to collaborate across teams, follow up on action items, and support leadership and project stakeholders