State of Oklahoma · 6 hours ago
Executive Administrative Assistant II
Oklahoma County
Full-time
Onsite
Senior Level, Lead/Staff
$78K/yr - $78K/yr
8+ years expThe State of Oklahoma is seeking an Executive Administrative Assistant II to provide executive level administrative and clerical support to the Agency Director and senior management staff. The role involves coordinating reports, managing correspondence, and supervising lower-level staff to ensure compliance with agency processes.
CommunitiesConsultingGovernmentHealth CareNon Profit
Responsibilities
Performs administrative and general office duties and functions for an Agency Director or senior level management staff
Coordinates, prepares, and distributes reports, agendas, or related materials for regulatory or oversight boards, commissions, committees, or other similar groups
Researches, compiles, prepares, and distributes correspondence, reports, presentations, and other relevant documents
Records and transcribes proceedings of meetings
Serves as first contact for the executive office by telephone, e-mail, or in person
Establishes and maintains filing system for the executive or senior level management staff
Assists individuals by providing information directly or referring customers, clients to appropriate staff, state agency or federal offices
Interprets and advises internal and external customers on agency rules, regulations, and laws
Manages Open Record Requests
Develops and manages a contact network of local governments, businesses, other relevant groups, and individuals
Maintains or audits mileage claims and per diem reimbursement
Performs other executive or managerial level administrative duties as assigned
Participates or assists in agency projects, programs, or reporting by reviewing, preparing requested information
Supervise lower-level administrative or clerical staff to ensure the executive office performs and functions in compliance with all agency rules, processes, and procedures
Qualification
Required
Eight (8) years of administrative/clerical office work
Five (5) years of experience as an office manager, executive assistant, or confidential secretary
One (1) year of supervisory experience
Knowledge of procedures and techniques of business communication
Knowledge of spelling, grammar, and punctuation
Knowledge of business arithmetic
Knowledge of office methods
Knowledge of public relations
Knowledge of computer applications such as Microsoft Outlook, Excel, Word, PowerPoint, Publisher, and Adobe Acrobat
Knowledge of supervisory practices and principles
Knowledge of administrative rules governing personnel management
Strong oral and written communication skills
Strong organizational and filing skills
Strong attention to detail
Ability to establish and maintain effective working relationships
Ability to embrace diversity and inclusion
Ability to motivate staff to achieve a high-level of customer service
Ability to multitask
Ability to exercise discretion
Ability to exercise independent judgment in order to prioritize appointments and work assignments
Ability to work cooperatively and courteously with others
Ability to communicate with a variety of personalities and divergent views in a tactful, pleasant, and professional manner
Ability to establish and maintain a confidential work environment
Ability to build a team within the executive's office to meet agency, and external stakeholder's, partner's, and customer's expectations
Preferred
Business Administration
Office Administration
Project Management
Benefits
15 days accrued annually during the first 1–5 years of service.
18 days accrued annually for 5–10 years of service.
20 days accrued annually for 10–20 years of service.
25 days accrued annually for over 20 years of service.
Sick leave: Accrued at 15 days per year.
A comprehensive health insurance package – medical, dental, vision, life insurance, dependent life insurance, and flexible medical spending account.
A generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.
Retirement plans: Defined Contribution Plan or Deferred Compensation Plan.
Company
State of Oklahoma
State of Oklahoma is a government organization that provides community development, education, employment, and health services.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Dan Cronin
CIO and Chief Transformation Officer
David Ostrowe
Chief Operational Officer
Recent News
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