Vaco by Highspring · 1 day ago
Accounts Receivable Specialist
Indianapolis, IN
Full-time
Onsite
New Grad, Entry Level
$54K/yr - $64K/yrVaco by Highspring is a staffing firm that has partnered with a client in the construction industry to find an Accounts Receivable Specialist. The role involves invoicing, data entry, payment processing, auditing, approvals, and various administrative tasks to ensure accurate financial operations.
Staffing & Recruiting
Hiring Manager
Skyler Van Note
Responsibilities
Invoicing • Accurately invoice select Residential customers and all Multi-family customers
Carefully submit billing via AIA, G C Pay, or Textura to General Contractors
Competently maintain a balance between Multi-family contracts and General Contractor(s)
Consistently submit monthly waivers to general contractors and to vendors
Precisely prepare billing breakdown in GP for new projects
Effectively apply cash receipts
Efficiently track Multi-family jobs with open billing and retainage
Patiently fulfill collection responsibilities for all assigned customers
Escalate to Controller as needed
Data Entry • Diligently prepare and enter all subcontractor invoices
Precisely enter all non-purchase order invoices into GP
Carefully create a detailed review of Verizon invoices for overages and chargebacks
Thoroughly process Will-calls
Payment Processing • Accurately process payment of employee garnishments
Efficiently cut timely checks for all invoices across all companies to maximize discounts and minimize late fees
Auditing • Rigorously scrutinize invoices for accuracy including amounts, job cost, general ledger coding, and purpose
Consistently track subcontractor retainage
Attentively reconcile vendor statements
Approvals • Correctly ensure proper approval is on the invoice prior to entering the invoice into GP
Competently obtain proper approval from Controller or CFO prior to mailing or sending payment
Administration • Accurately process 1099 tax forms annually
Efficiently manage the administration of rental agencies and utilities for offices and out of town apartments
Diligently track, order, and cancel all Lowe's credit cards
Carefully ensure subcontractor compliance related to contracts and insurance
Ably obtain credit approval for new vendors
Enthusiastically cross-train for other positions as needed
Demonstrate flexibility as other special projects arise
Qualification
Required
Accurately invoice select Residential customers and all Multi-family customers
Carefully submit billing via AIA, G C Pay, or Textura to General Contractors
Competently maintain a balance between Multi-family contracts and General Contractor(s)
Consistently submit monthly waivers to general contractors and to vendors
Precisely prepare billing breakdown in GP for new projects
Effectively apply cash receipts
Efficiently track Multi-family jobs with open billing and retainage
Patiently fulfill collection responsibilities for all assigned customers
Escalate to Controller as needed
Diligently prepare and enter all subcontractor invoices
Precisely enter all non-purchase order invoices into GP
Carefully create a detailed review of Verizon invoices for overages and chargebacks
Thoroughly process Will-calls
Accurately process payment of employee garnishments
Efficiently cut timely checks for all invoices across all companies to maximize discounts and minimize late fees
Rigorously scrutinize invoices for accuracy including amounts, job cost, general ledger coding, and purpose
Consistently track subcontractor retainage
Attentively reconcile vendor statements
Correctly ensure proper approval is on the invoice prior to entering the invoice into GP
Competently obtain proper approval from Controller or CFO prior to mailing or sending payment
Accurately process 1099 tax forms annually
Efficiently manage the administration of rental agencies and utilities for offices and out of town apartments
Diligently track, order, and cancel all Lowe's credit cards
Carefully ensure subcontractor compliance related to contracts and insurance
Ably obtain credit approval for new vendors
Enthusiastically cross-train for other positions as needed
Demonstrate flexibility as other special projects arise
Preferred
Construction industry (or job costing) experience
Benefits
Discretionary bonuses
Medical benefits
Dental benefits
Vision benefits
401(k) retirement plan
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase