West Coast University · 1 day ago
Financial Aid Analyst
Irvine, CA
Full-time
Onsite
Entry, Mid Level
$25/hr - $35/hr
2+ years expWest Coast University is dedicated to educating students seeking careers in healthcare. They are seeking a Financial Aid Analyst to ensure timely and accurate awarding and disbursement of student financial aid funds, perform federal verification of financial aid files, and confirm eligibility for awards.
Higher Education
Responsibilities
Perform federal verification of financial aid files for students selected by the Department of Education's processor or the institution (not verified by FAME), and reviews/evaluate both selected and non-selected financial aid files for conflicting or discrepant data
Review “C-Codes” for files assigned and evaluate information available to determine appropriate action and resolve
Determine/confirm eligibility for federal, state, institutional, or external awards by reviewing ISIR, documents scanned in Image Now, cost of attendance, need analysis, enrollment levels, program data, and information available from the Department of Education (e.g. COD, NSLDS, etc.) and other entities involved in the administration of TIV student financial aid (e.g. loan servicers, other schools, state agencies, etc.).Typically, should not require more than 25 minutes per student file
Monitor FAME Approved spreadsheets and appropriately update student packaging and document statuses in Student Information System to match FAME Approved spreadsheet, and review specific items required as stated in departmental procedure manual
Determine/confirm eligibility for federal, state, institutional, or external awards by reviewing SAI, cost of attendance, need analysis, enrollment levels, and program data in Student Information System. Typically, should not require more than 10 minutes per student file
Review variance reports (e.g. Pell Variance, Loan Variance, COA Variance, etc.) assigned by supervisors to identify award discrepancies or errors
Evaluate data available (e.g. from Student Information System, Image Now, state or federal agency websites, etc.) to identify root cause of the variance or warning flag, determine appropriate course of action, and resolve. Typically, each flagged award should not require more than 5 minutes to review. If repackaging is deemed necessary, an additional 5 to 10 minutes is typical
Monitor personal activity queue in Student Information System and completes required tasks so that activities can be closed in a timely and accurate manner
Follows-up on self-assigned reminders or activities assigned to other parties to ensure timely resolution and escalate as appropriate
Document in Student Information System contact manager all actions taken to resolve activities in a professional and appropriate manner
Assist with testing of new or modified functionality in financial aid software
Assist with updates and maintenance of student cost of attendance budget setup
May perform other duties as assigned
Qualification
Required
HS Diploma or equivalent required
May not be in default on a federal student loan or owe repayment on a federal grant
2-3 years of experience (singly or combined) in the following: bookkeeping, data analysis, or Title IV financial aid administration
Ability to retain information and apply learned concepts to similar or new situations appropriately
Ability to communicate effectively and professionally with others both verbally and in writing
Ability to demonstrate attention to detail and retention of learned concepts
Familiarity with preparation of U.S. federal tax returns
Preferred
Associate Degree from an accredited college or university preferred
Company
West Coast University
West Coast University is a university offering undergraduate and graduate degrees in nursing and other healthcare disciplines.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Marwan Alamat
Vice President, Innovation
Recent News
2025-10-09
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