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JEVS Human Services · 2 days ago

Payroll Director

Philadelphia, PA

Full-time

Hybrid

Director/Executive

$95K/yr - $120K/yr

15+ years exp

JEVS Human Services is a nonprofit organization focused on empowering individuals to reach their full potential. They are seeking a Payroll Director to lead payroll operations across multiple states, ensuring accuracy, compliance, and effective team management.

Addiction TreatmentConsultingNon ProfitProfessional ServicesTraining

Responsibilities

Lead, mentor, and develop a team of 6-8 payroll professionals, fostering a culture of accuracy, accountability, customer service and continuous improvement

Partner with senior Finance and HR leadership to streamline payroll operations and ensure payroll practices align with agency policies, collective bargaining agreement (CBA) and organizational objectives

Establish and monitor performance metrics measuring effectiveness of payroll operations

Own and maintain strong internal controls over payroll processing and related reporting

Direct and oversee end-to-end payroll operations to include weekly, biweekly and multi-state payrolls

Ensure accurate calculation and payment of wages for union and non-union employees, including regular pay, overtime, shift differentials, and other special pay in accordance with agency policy and CBA

Oversee the accurate calculation, withholding and remittance of all payroll taxes, deductions, garnishments and employee benefit contributions, ensuring compliance with applicable laws, plan documents and CBA

Reconcile payroll-related general ledger accounts and resolve discrepancies timely

Oversee all year-end payroll processes, ensuring compliance with IRS, state, and local regulations

Manage preparation, accuracy, and timely distribution of annual tax forms (e.g., W-2, W-2c, and other required filings)

Reconcile payroll records with general ledger and tax filings to identify and resolve discrepancies prior to year-end reporting

Monitor and apply annual changes to tax rates, wage bases, benefit limits, and other statutory updates

Ensure accurate reporting of taxable fringe benefits, bonuses, deferred compensation, and other special wage items

Partner with Finance and HR to confirm that benefit deductions, retirement contributions, and leave accruals are properly captured and reported

Coordinate with internal stakeholders and external partners (e.g., benefits providers, retirement plan administrators, and payroll tax agencies) to validate year-end data

Lead post-year-end audits and respond to inquiries from internal stakeholders, auditors, and government agencies

Communicate year-end deadlines, changes, and requirements to employees, ensuring clear understanding of tax forms and payroll impacts

Maintain compliance with all applicable federal, state, and local tax and labor laws, including wage and hour regulations

Support Finance team by providing data needed for grant reporting, cost allocations and compliance with funder contracts

Prepare and submit required filings and reports for internal stakeholders, auditors, and regulatory agencies

Serve as the payroll lead during internal and external audits

Partner with IT and vendors to identify opportunities for automation, efficiency, and system enhancements

Implement process improvements to optimize payroll accuracy, efficiency and employee experience

Serve as the primary point of contact for complex payroll inquiries from employees and external partners

Provide guidance and training to employees and managers on payroll policies, deductions, tax elections and benefit contributions

Investigate and resolve complex payroll issues in a timely and professional manner

Qualification

Payroll OperationsMulti-state Payroll ManagementPayroll ComplianceHRIS/Payroll SystemsCPP CertificationAnalytical SkillsMicrosoft ExcelTeam LeadershipCommunication Skills

Required

Bachelor's degree in Accounting or a related field

15+ years of progressive payroll experience, including at least 5 years leading payroll for a large, complex organization (1,000+ employees)

Hands-on experience managing multi-state payrolls in high-volume environments with both union and non-union workforces

Strong background with enterprise HRIS/payroll systems (ADP, Workday, Paychex, UKG, etc.)

Deep knowledge of payroll laws, tax regulations, and wage and hour rules

Strong team leadership and coaching abilities

Exceptional accuracy, analytical skills, and problem-solving skills

Excellent communication and partnership skills across departments

High proficiency in payroll systems and Microsoft Excel

Preferred

CPP certification strongly preferred (or willingness to obtain within one year)

Benefits

401(k), with company match

Tuition assistance: Available to all employees with at least one year of service, for those enrolled in job-related, accredited, degree or certificate level courses

Health, Dental, and Vision coverage

Ample paid vacation and sick time

10-12 paid holidays per year

Pre-tax commuter benefits

Continuing education, professional development opportunities, retreats, and training

Employee referral bonus

Reimbursement of eligible mileage and travel expenses