Apply on Employer Site

Intrepid Credit Union · 3 days ago

Executive Assistant

Helena, MT, US

Full-time

Onsite

Entry Level

$18/hr - $22/hr

1+ years exp

Intrepid Credit Union is seeking an Executive Assistant to provide administrative support to the CEO. The role involves managing the CEO's calendar, coordinating meetings, and preparing reports to ensure efficient operations within the organization.

BankingDebit CardsFinancial ServicesLending

Responsibilities

Provides confidential administrative support to the CEO. Composes letters and other correspondence from guidance provided and knowledge of organization policy or procedures; edits written communications from word processing documents

Prepares or assists in the preparation of assigned reports and spreadsheets

Collects and prepares information for the CEO's use in discussions and meetings with other credit union managers, employees and outside individuals

Coordinates Board of Directors meetings, committee meetings, and board orientation, and manages logistics of the Board of Directors meetings, including confirmation of meetings, distribution of materials in advance, agenda preparation, etc

Maintains CEO’s calendar and schedule, including internal meetings with staff, members and outside 3rd parties including community organizations and vendors

Coordinates and manages meetings including confirming those attending, preparing agendas, printing documents, taking notes, distributing action items, arranging any hospitality details such as food and beverage

Communicates on behalf of the CEO both internally and externally through Email, Teams and other communication tools as directed

Manages incoming and outgoing email on behalf of the CEO as directed

Interact positively with a wide range of staff members, Board members and external parties such as members, executives, vendors and community leaders

Manages digital filing systems for policies, procedures, contracts, correspondence and a variety of other documents

Performs Project Management tasks and other duties as assigned

Qualification

Microsoft Office proficiencyProject ManagementEditing skillsWritten communicationTime managementProblem-solvingInterpersonal skillsAttention to detail

Required

One year to three years of similar or related experience

A two-year college degree, or completion of a specialized certification or licensing, or completion of specialized training courses conducted by vendors, or job-specific skills acquired through an apprenticeship program

Excellent organization and editing skills

Excellent proficiency in all Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint

Good written and verbal communication skills

Ability to prioritize and manage projects

Good organizational, time management and problem-solving skills

Ability to work independently with minimal supervision and good attention to detail