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INSPYR Solutions · 5 days ago

Legal Assistant Office Manager

Chicago, IL

Full-time

Hybrid

Senior Level

$90K/yr - $100K/yr

5+ years exp

INSPYR Solutions is a staffing firm seeking a Legal Assistant Office Manager for a law firm in downtown Chicago. The role involves managing secretarial support and coordinating assignments while providing assistance when needed, as well as overseeing the performance evaluations and training of the secretarial team.

Information TechnologyProfessional ServicesStaffing Agency

H1B Sponsor Likely

Hiring Manager

Stephen Cervantes

Responsibilities

Coordinates secretarial/attorney/patent agent assignments, and steps in to provide assistance when secretarial support personnel are unavailable

Assigns secretaries to new attorneys/patent agents

Coordinates overtime needs for attorneys

Handles overflow work and emergencies when needed

Handles assignment/task conflicts as needed

Provide performance evaluations and tracks PTO and vacations for secretarial team

Performs annual evaluation of secretarial personnel

Troubleshoots, streamlines, and documents secretarial tasks

Creates and maintains office forms and templates including all USPTO forms, litigation and prosecution templates

Participate in the hiring process and training of new secretary team members

Prepares presentations for secretary meetings

Works with IT to troubleshoot or evaluate technology platforms as needed

Qualification

Management experiencePatent prosecution knowledgeLitigation procedures knowledgeMS Office proficiencyAdobe proficiencyCommunication skillsOrganizational skillsAttention to detail

Required

5+ years of relevant experience, including management responsibilities in a law firm environment

Proficient in MS Office, Adobe, and relevant legal industry technologies

Knowledge of patent prosecution and litigation secretarial procedures required

Excellent communication/organizational skills and attention to detail

Company

INSPYR Solutions

INSPYR Solutions is a information technology staffing service providers.

Fort Lauderdale, Florida, USA

501-1000 employees

https://inspyrsolutions.com

H1B Sponsorship

INSPYR Solutions has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2025 (54)

2024 (11)

2023 (2)