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Rockefeller Group · 4 days ago

Associate Project Manager

Denver, CO

Full-time

Onsite

Entry, Mid Level

$100K/yr - $105K/yr

1+ years exp

Rockefeller Group is seeking an Associate Project Manager to participate in managing small-scale projects throughout the real estate development lifecycle. The role involves collaborating with various stakeholders to deliver projects on time and within budget while managing daily construction issues and ensuring compliance with company policies.

Commercial Real EstateReal EstateSmart Home

Responsibilities

Sets up and administers communication procedures for the project. Sets up and maintains project files onsite and online

Prepares agendas, takes and distributes meeting minutes, follows-up to resolve issues

Prepares monthly reports for distribution incorporating information from contractor

Creates and updates the project schedule, budget, risk matrix, and cash flow throughout the development lifecycle

Coordinates project milestones with members of Rockefeller Group project team and third parties such as consultants, contractors, and vendors

Works with the Cost Management team to administer the PMWeb cost management system

Assists the Cost Management team with tasks including data entry in PMWeb and maintenance of logs and spreadsheets

Obtains approvals for budget transfers and distributions, change orders, consultant invoices and contractor requisitions

Creates and maintains the Potential Change Order log in PMWeb

Manages the procurement process for all phases of the development lifecycle

Creates and maintains consultant and general contractor bid lists

Creates Requests for Proposal and incorporates feedback from the project team

Supports the Cost Management team in leveling bids

Prepares contracts and coordinates with legal team

Supports the Design & Construction Management team as needed

Ensures compliance with Rockefeller Group policies and procedures

Develops and maintains working relationships with key consultants, vendors, and jurisdictional authorities

Performs other duties as assigned

Collects existing property documentation of potential acquisitions including zoning restrictions. Prepares order-of-magnitude budgets, milestone schedules and logistic plans for potential capital improvements. Identifies and documents the authorities having jurisdiction for the site

Creates and maintains the Owner’s Program based on the goals of the proforma including feedback from internal stakeholders

Manages the design process: Reviews design documents to determine if they are complete, clear, and coordinated to minimize revisions. Manages required design decisions with appropriate stakeholders:

Coordinates and manages the project team to ensure that designs are compliant with all agreements such as leases, partnerships, joint ventures, developer’s agreements, planning board resolutions, and tenant expectations where defined

Coordinates the base building design criteria, including tenant requirements where applicable, to ensure proper tracking of future scope and costs

Tracks design decisions or approvals for variations in scope

Works with property management and operating partners to incorporate design elements for efficient building management

Tracks project construction documentation:

Coordinates permitting and special inspection requirements. Manages and tracks permit approvals

Tracks insurance and bonding requirements throughout construction

Oversees the Construction Manager (CM)/General Contractor’s (GC) process for the shop drawings, submittals, and requests for information. Enforces contract-required response times for consultants

Reviews and monitors CM/GC project documentation:

Reviews contractor schedules for completeness and accuracy

Reviews the Construction Manager’s subcontractor bid packages, contractor bid tallies, and subcontractor awards

Monitors implementation of MBE/DBE/WME/SBE requirements where applicable

Coordinates punch list activities, critical inspections, tests, and commissioning

Inspects work for progress, quality, and safety

Manages architects, consultants, and CM/GC punch list activities. Monitors completion of work and punch list sign-offs

Manages existing tenant relationships and coordinates with property management team or operator

Reviews Daily Reports from contractor and reviews with superintendents for completeness and accuracy

Takes progress photos on a regular basis

Establishes site utility accounts. Coordinates work of utility providers with on-site contractor activities. Reviews and approves utility bills for payment

Maintains jobsite office and order services and supplies

Coordinates project closeout:

Coordinates final cleaning, training, and document turnover with property management prior to project turnover

Manages submissions of warranties, guarantees, general releases, final-waivers of lien, release of surety, as-builts, and permit closeouts

Tracks warranties

Coordinates tenant improvement work as required

Qualification

Construction ManagementCost ManagementProject ManagementLEED CertificationOSHA CertificationConstruction TerminologyMicrosoft OfficeCommunication SkillsAttention to DetailTime ManagementTeam Collaboration