Strause Refrigeration, Inc. · 1 week ago
Director of Business Administration
Toledo, OH
Full-time
Onsite
Lead/Staff, Director/Executive
5+ years expStrause Refrigeration, Inc. is seeking a Director of Business Administration to oversee the company’s administrative, financial, human resources, and contract management functions. This role supports company leadership by ensuring strong internal controls and efficient business processes to drive profitable growth and operational excellence.
Heating Ventilation and Air Conditioning (HVAC)ManufacturingMechanical Engineering
Hiring Manager
Nicholas Strause
Responsibilities
Oversee day-to-day financial operations, including AP, AR, payroll coordination, job costing support, and general ledger accuracy
Daily use and entry of QuickBooks and CRM System (FieldEdge)
Preparation of monthly financials statements and reports
Work with external CPA/accounting firm on audits and tax preparation
Monitor cash flow, aging reports, and working capital
Assist ownership with budgeting, forecasting, and financial reporting
Ensure proper internal controls and financial policies are followed
Oversee HR functions including hiring coordination, onboarding, benefits administration, employee records, and compliance
Ensure compliance with labor laws, employment regulations, and company policies
Support performance review processes and employee relations
Oversee payroll processing with external payroll company and coordination with field and office teams
Compile and submit monthly union reports
Review, track, and manage customer contracts, subcontracts, and change documentation
Support installation project with contract compliance, billing requirements, and closeout documentation
Preparation of certified payroll reporting, AIA required contracts and other specialized contract requirements
Coordinate certificates of insurance, bonding, and risk management requirements
Maintain contract files and ensure adherence to contract terms
Lead and manage administrative staff and office operations
Develop, implement, and improve administrative systems, policies, and procedures
Oversee document management, record retention, and compliance requirements
Serve as a key liaison between office administration and field operations
Act as a trusted partner to ownership and senior leadership
Provide insight and recommendations to improve efficiency, profitability, and scalability
Support company growth initiatives through improved systems and processes
Qualification
Required
5+ years of experience in administration, finance, or business operations
Proficient in QuickBooks
Experience in the mechanical, construction, HVAC, or trades industry strongly preferred
Working knowledge of construction accounting, job costing, and contract administration
Experience overseeing HR and payroll functions
Strong organizational, communication, and leadership skills
Preferred
Bachelor's degree in Business Administration, Accounting, Finance, or related field
Experience working with external CPAs, legal counsel, and insurance providers
Familiarity with construction management or accounting software
Company
Strause Refrigeration, Inc.
Strause Refrigeration, Inc. is Northwest Ohio and Southeast Michigan's premier commercial refrigeration contractor sales and service provider.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase