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Carroll County Schools · 3 days ago

Human Resources Secretary

Carrollton, GA

Full-time

Onsite

Mid Level

3+ years exp

Carroll County Schools is seeking a Human Resources Secretary who will be responsible for various HR functions including onboarding new employees and maintaining personnel records. The role requires effective communication and organizational skills while ensuring compliance with relevant laws and policies.

Education

Growth Opportunities

Responsibilities

Responsible for onboarding new employees; completing GCIC/FBI background checks for full-time and temporary employees; creating and maintaining employment records; and administering the Frontline Education Suite (Absence Management and Time & Attendance)

Ensure that students are taught and served by highly qualified/high-quality teachers and classified staff by supporting timely onboarding, credential verification, and accurate personnel records

Promote professionalism, motivation, and teamwork among classified staff

Assist school and system-level administrators with classified personnel matters and navigation of HR processes

Cooperate with and maintain positive relationships with school personnel, county office employees, external agencies, and the public; provide courteous, timely customer service to applicants and employees

Serve as Spanish translator/interpreter for CCBOE applicants/employees and prospective employees, as needed, and if bilingual

Administer the Frontline Education Suite

Configure and maintain user accounts; provide basic end-user guidance

Assist employees with Absence Management (leave requests) and troubleshoot account issues

Build and update schedules in Time & Attendance for classified Employees

Create and maintain forms/form packets in Frontline Recruiting & Hiring

Set up Recruiting & Hiring profile accounts for CCBOE employees

Coordinate and complete GCIC/FBI background checks and fingerprinting as required by law for prospective and current employees; track results and clearances

Facilitate employee onboarding

Call and schedule appointments with new employees

Create Infinite Campus accounts and assist with district account creation as appropriate

Set up Frontline Education accounts

Prepare new-hire packets and ensure completion of required forms

Support hiring of temporary employees

Call and schedule appointments; conduct background checks

Notify designated points of contact (POCs) when background checks are complete

Process unemployment requests for former employees; respond to inquiries and assist employees with questions regarding the unemployment process; prepare materials for unemployment hearings

Prepare and mail separation notices following Board meetings; ensure mailing occurs on the effective date and records are updated

Scan personnel files into the HR document management system; maintain accurate, complete personnel records in accordance with retention schedules

Maintain HR databases and spreadsheets; perform data entry and quality checks to ensure accuracy and confidentiality

Perform other related administrative duties to support efficient HR operations as assigned

Attend and participate in HR trainings, meetings, and professional learning as required

Assist with the selection and recommendation of certified substitute teachers for long-term positions, in collaboration with HR leadership

Maintain working knowledge of relevant federal and state laws, State Board of Education rules, certification requirements, and district policies and procedures

Perform such other duties and tasks and assume such other responsibilities as may be assigned

Adhere to the Code of Ethics for Educators in Georgia

Demonstrate prompt and regular attendance/timeliness

Complete assignments and requirements on time and in compliance with directions, policies, and procedures

Maintain accurate, complete, and appropriate records; file reports promptly

Maintain confidentiality of information and records for students and staff

Communicate effectively with students, peers, administration, parents, and the public

Exhibit pleasant behavior and project a positive image when dealing with students, peers, administration, parents, and the public

Qualification

Frontline Education SuiteGCIC/FBI background checksPersonnel records managementHR experienceBilingual (Spanish/English)Basic math functionsData interpretationCommunication skillsOrganizational skills

Required

General knowledge of applicable state and federal laws and Board policy regarding employment, certification, employee separation, and related personnel issues; knowledge of related computer applications; understanding of personnel records and record-keeping requirements

Minimum of a high school diploma; college degree or technical degree preferred

Minimum of three to five years of related experience

Ability to communicate effectively with employees, applicants, the public, and other agencies; demonstrates correct standards for grammar, vocabulary, punctuation, and spelling

Ability to perform basic math functions and interpret data involving general mathematical and statistical concepts

Ability to define problems, collect data, establish facts, and draw valid conclusions; ability to carry out detailed instructions and solve problems involving a few variables

Must be able to operate in a computer-based environment, including the Enterprise Resource Planning (ERP) Pro and Frontline Education Suite

Communication skills

Organizational skills