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TeleSolv Consulting · 1 day ago

Secretary/Admin Asst level II

Phoenix, AZ

Full-time

Onsite

Entry, Mid Level

2+ years exp

TeleSolv Consulting is seeking a Secretary/Admin Asst level II to provide administrative support for a Federal law enforcement agency within the Department of Homeland Security. The role involves managing executive calendars, scheduling meetings, and preparing various administrative materials to ensure effective operational support.

Management Consulting

No H1B

U.S. Citizen Only

Responsibilities

Managing multiple executive calendars (District and Area Commanders), scheduling meetings, and preparing meeting materials and minutes

Providing reception and front-office support—greeting visitors, answering phones and emails, and routing inquiries to appropriate personnel

Composing correspondence, drafting and editing official letters, memoranda, and reports using Microsoft Word, Excel, and Outlook

Maintaining personnel files, time and attendance records, and preparing daily attendance reports using GovTA

Creating, organizing, and maintaining electronic and hard-copy filing systems, including records related to budgets, personnel actions, and operational reports

Supporting the Protective Security Officer (PSO) program by entering inspection data, prohibited-item reports, and case-control numbers into government system

Collecting and compiling Government-Owned Vehicle mileage and maintenance reports; maintaining monthly fleet logs

Assisting with post inspections, training file updates, and tracking audits, covert testing, and supply inventories

Coordinating mail processing, courier shipments, and procurement of office supplies

Maintaining shared drives and data folders for committee memos and other operational documents

Supporting management in preparing reports, maintaining databases, and assisting in the preparation of security-related contract documentation

Performing other administrative and clerical tasks as assigned to ensure continuous mission support

Qualification

Microsoft WordMicrosoft AccessMicrosoft ExcelMicrosoft PowerPointFederal office proceduresSecretarial experienceCommunication skills

Required

Must be a current US Citizen

Must be able to obtain and maintain a Public Trust level of clearance and associated background check

Advanced knowledge and proficiency in Microsoft Word & Access

Intermediate knowledge and proficiency in Microsoft Excel and PowerPoint

Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations

2+ years of secretarial/administrative support experience including creating travel plans, scheduling meetings, managing executive calendars, and other support duties previously mentioned in the 'Key Responsibilities' section of this job