Jewish Federation of Palm Beach County · 13 hours ago
Women’s Philanthropy Operations Coordinator
West Palm Beach,FL,US
Full-time
Hybrid
Entry Level
1+ years expJewish Federation of Palm Beach County is a nonprofit organization dedicated to transforming lives in the community. The Women’s Philanthropy Operations Coordinator will provide essential administrative and logistical support to advance the work of Women’s Philanthropy and the Jewish Women’s Foundation, ensuring seamless operations and effective event coordination.
EventsNon Profit
Responsibilities
Provide administrative support to the VP of Women’s Philanthropy and the Director of JWF, including scheduling, meeting preparation, follow-up, and document management
Maintain organized electronic files, departmental calendars, project trackers, and contact lists
Help draft and prepare email communications, meeting materials, and presentations
Ensure all documents and communications are proofread, accurate, and aligned with Federation branding
Ensure CRM (Dynamics) records are current, accurate, and reflective of donor relationships, pledges, and biographical details
Produce donor lists, reports, and dashboards to support campaign strategy and outreach
Support event setup and onsite coordination for Women’s Philanthropy and JWF programs, meetings and events including logistics, registration, material preparation and day-of execution
Manage behind-the-scenes event operations, such as preparing invitation and recognition lists, tracking RSVP’s and attendance, and coordinating post-event follow-up
Maintain accurate event and program data by collecting, organizing, and updating records in CRM
Provide administrative support for Women’s Philanthropy and JWF boards and committees, including scheduling, coordinating materials, managing attendance, and supporting follow-up actions
Coordinate all administrative aspects of Women’s Philanthropy governance, including backend support for the nominating committee, maintaining accurate leadership and board records, and tracking leadership engagement throughout the year
Maintain accurate rosters, participation records, and biographical data of all board members
Support donor stewardship efforts by tracking engagement, preparing materials, and assisting with outreach when requested
Track and submit expenses and invoices related to Women’s Philanthropy and JWF initiatives
Coordinate data entry and reporting related to fundraising, events, and volunteer engagement
Support project timelines, work plans, and departmental processes to ensure smooth operations
Assist department leadership with special projects as assigned
Provide support for Federation-wide events when needed
Work occasional evenings and weekends to support key programs or events
Qualification
Required
Associate Degree required
1–3 years of administrative, program coordination, nonprofit, or related experience
Strong organizational and time-management skills; ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills, with strong attention to detail
Proficiency with MS Office (Outlook, Word, Excel, PowerPoint, Teams), Zoom, and basic database systems
Ability to work collaboratively and professionally with staff, volunteers, donors, and community partners
A proactive, solutions-oriented mindset and a desire to contribute to a mission-driven team
Must pass a Level 1 background check
Be available during Federation business hours
Must be available for occasional evening and weekend events
Preferred
Bachelor's degree preferred; equivalent combination of education and experience will be considered
Interest in Jewish communal life, philanthropy, and women's leadership is a helpful cultural alignment but not restrictive
Company
Jewish Federation of Palm Beach County
Jewish Federation of Palm Beach County develops the human and financial resources necessary for the community.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$4.5M2019-12-12Grant· $4.5M
Leadership Team
M
Michael Hoffman
President & CEO
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