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Mini-Circuits · 18 hours ago

Administrative Coordinator - IT

Melville, New York

Full-time

Onsite

Mid Level

$67K/yr - $80K/yr

3+ years exp

Mini-Circuits designs, manufactures, and distributes integrated circuits for RF and microwave applications. The Administrative Coordinator – IT plays a critical role in managing executive-level administrative tasks to support the Head of IT and ensure the effective operation of the department.

ComputerElectronicsHardwareManufacturing

H1B Sponsor Likely

Responsibilities

Manage calendar, schedule meetings, and coordinate domestic/international travel, including developing detailed itineraries, schedules, and briefing materials

Manage/prioritize emails and calls; reply, forward, or escalate as needed; draft communications and presentations

Prepare and circulate agendas, presentations, and meeting materials; take and publish meeting minutes and action items, ensuring timely follow-up

Act as liaison with internal and external stakeholders, ensuring timely flow of information

Handle sensitive information with the highest level of confidentiality and discretion

Manage departmental and travel expense reporting, reconciliation, and budget tracking

Create and maintain purchase requisitions; track purchase order progress, flag and address any delays

Maintain technology inventory and place orders for equipment and supplies as needed

Coordinate onboarding/offboarding of department members, including system access, equipment, and training

Assist in coordinating department resources with HR and other support functions

Assist in planning and coordinating department events, meetings, and team activities, including logistics and catering as needed

Qualification

Microsoft Office SuiteCalendar ManagementTravel CoordinationERP SystemsOrganizational SkillsCommunication SkillsAttention to DetailTeamworkProblem Solving

Required

High School Diploma, GED, or international equivalent required

3-5 years of experience in an administrative assistant or coordinator role, supporting executives, senior staff, and/or a large department

Highly proficient in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, Teams) to effectively manage communication, presentations, documents, and analysis

Strong organizational and time management skills to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment

Excellent verbal and written communication skills, with the ability to communicate effectively and professionally with senior-level internal and external stakeholders

Proven ability to effectively manage and prioritize senior-level emails and calls, ensuring urgent issues are escalated, key information is communicated promptly, and leadership is kept well-informed

Experience in calendar management and travel coordination, including the ability to develop detailed itineraries, schedules, and briefing materials

Skilled in taking accurate meeting minutes and action items, and ensuring timely distribution and follow-up

Ability to handle sensitive information with confidentiality and discretion, ensuring trust and integrity in all communications and documentation

Attention to detail to maintain accurate data, dashboards, KPIs, documentation, and other records

Ability to work independently and proactively to identify issues, propose solutions, and support smooth operations

Preferred

Associate Degree (2-year) or higher in Business Administration, Business Management, or related field preferred; relevant experience will be considered in lieu of formal education

Familiarity with project management principles to support tracking projects and initiatives preferred

Experience with ERP systems (e.g., SAP, Infor XA) a plus

Ability to assist in planning and coordinating department events, meetings, onboarding/offboarding, and team activities is a plus

Company

Mini-Circuits

Mini-Circuits is a global leader in the design, manufacture, and distribution of RF/IF, and microwave products.

Founded in 1969

Brooklyn, New York, USA

1001-5000 employees

http://www.minicircuits.com/

H1B Sponsorship

Mini-Circuits has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (11)

2024 (11)

2023 (7)

2022 (13)

2021 (8)

2020 (13)