Mass General Brigham · 10 hours ago
Administrative Coordinator
Boston, MA
Full-time
Hybrid
Mid Level
$21.78/hr - $31.08/hr
3+ years expMass General Brigham is a not-for-profit organization that supports patient care, research, teaching, and community service. The Administrative Coordinator will provide comprehensive administrative support to ensure the smooth operation of various business functions, managing tasks and coordinating projects within the Division of Obstetric Anesthesiology.
Health CareHome Health CareMedical
Responsibilities
Provide high-level administrative support to individuals who may include senior-level management, clinical leadership, executives, or department heads, including managing calendars, scheduling meetings, and coordinating travel arrangements
Manages all aspects of departmental facilities and office space, including but not limited to: ordering equipment, software, and furniture, coordinating space moves/relocations, collaborating with hospital-based teams to respond to urgent facilities matters, and troubleshooting facilities issues as they arise
Assist in the planning, execution, and monitoring of departmental programs, ensuring that timelines and deliverables are met
Serve as a point of contact for internal and external stakeholders, including employees, clients, vendors, and partners
Organize and maintain files, records, and documents in both physical and electronic formats
Identify opportunities for streamlining administrative processes and implement effective solutions
Assist in the planning and execution of meetings, conferences
Track and reconcile expenses, process invoices, and ensure adherence to budgetary guidelines
Activities pertaining to the above may include multiple locations
This position is hybrid
Qualification
Required
High School Diploma required
Administrative Support Experience 3-5 years required
Leadership Level Support Experience 2-3 years required
Proficient in using office productivity software such as word processing, spreadsheet, and presentation tools
Demonstrated professionalism, integrity, and the ability to handle confidential information with discretion
Ability to adapt to changing priorities and work effectively in a dynamic environment
Strong problem-solving skills to resolve issues and make sound decisions independently
Strong written and verbal communication skills to effectively interact with individuals at all levels of the organization
Excellent organizational abilities to manage multiple tasks, prioritize work, and meet deadlines
Preferred
College Education preferred
Benefits
Comprehensive benefits
Career advancement opportunities
Differentials
Premiums and bonuses as applicable
Recognition programs designed to celebrate your contributions and support your professional growth
Company
Mass General Brigham
Mass General Brigham specializes in providing medical treatments and health diagnostics services.
10001+ employees
H1B Sponsorship
Mass General Brigham has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (77)
2024 (61)
2023 (93)
2022 (70)
2021 (80)
2020 (29)
Funding
Current Stage
Late StageLeadership Team
E
Erin Flanigan
SVP, Human Resources, Community, Specialty Hospital Division
O’Neil A. Britton
Chief Integration Officer, Executive Vice President
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