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N.C. Department of Information Technology · 1 day ago

Personnel Assistant

Pasquotank County, NC

Full-time

Onsite

Entry Level

$38K/yr - $66K/yr

2+ years exp

The N.C. Department of Adult Correction is one of the largest state agencies responsible for safeguarding lives and property. The Personnel Assistant role involves managing personnel policies, time and leave management, and assisting in the hiring process while maintaining confidentiality and attention to detail.

Information Technology & Services

Work & Life Balance

Responsibilities

Ensuring current personnel policies and procedures are distributed and posted at all times

Keys employee actions into BEACON and follows through to completion of each action

Uses the BEACON system to administer all areas of time and leave management, timekeeper, work schedule rules, supervisor changes, reports, etc

Corrects time entries on an as needed basis

Troubleshoots leave or pay problems which pertain to negative leave balances or payroll discrepancies

Oversees the accrual and usage of compensatory time to include holiday comp, gap hours, and overtime comp

Manages the adverse weather leave liabilities

Provides information to employees on policies surrounding time and leave management

Maintaining TAPs, entering timesheets, worker's comp, completion of OSHA Reports, leave of absence, shared leave and administering family medical leave

Handling inquiries both orally and written form

Completion of personnel forms, prepare documents and personnel packages with attention to detail and confidentiality

Assist in the hiring process which include but is not limited to preparing posting request, scheduling interviews, requesting preapprovals, preparing hiring packages and assisting with new employee orientation

Completing homeland security verification and serve as a DCI Operator

Maintaining records of employee medical and personnel files

Serving as the primary Health Benefit Representative, answers requests for employment verifications, processes separations, reinstatements and dockings

Switching tasks in mid-stream and working with many interruptions in a high volume personnel setting with the ability to assist staff at all times

Providing information to employees on all benefits related to employment

Working with employees in preparation of retirement

Qualification

BEACON systemTimeLeave managementMicrosoft WordClerical skillsOffice machines

Required

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience

Documented knowledge of clerical/secretarial skills

Documented knowledge in the use of office machines

Documented knowledge in computer skills using Microsoft Word