University of California, San Francisco · 1 day ago
Executive Analyst
San Francisco, CA
Full-time
Hybrid
Entry, Mid Level
2+ years expThe University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research and excellence in patient care. The Executive Analyst is responsible for providing high-level executive support to senior faculty, managing complex schedules, and facilitating project coordination in a dynamic healthcare environment.
AssociationBiotechnologyEducationMedicalPharmaceutical
Responsibilities
Managing or performing administrative services or managing the full general operations of an academic or non-academic organization
Providing high-level executive, project coordination, and operational support to a senior faculty member
Acting autonomously to manage complex executive schedules, prepare briefing documents, coordinate stakeholder communications, and facilitate problem-solving for administrative and operational issues
Preparing travel itineraries, drafting correspondence, coordinating sensitive communications, and serving as a liaison between the executive’s office and both internal and external parties
Prioritizing urgent matters, monitoring long-range activities, and ensuring timely responses to requests
Coordinating the full lifecycle of projects, including organizing timelines, milestones, and deliverables, identifying risks, maintaining documentation repositories, and collaborating with leadership to monitor and communicate progress toward goals
Facilitating stakeholder engagement, proactively addressing challenges, and ensuring the successful implementation of initiatives aligned with organizational priorities
Providing administrative and logistical support for office operations, assisting with emergency planning, supporting community-building initiatives, and ensuring a high level of client service for service requests
Participating in process improvement efforts, creating and maintaining Standard Operating Procedures (SOPs), and providing backup support for various administrative roles
Qualification
Required
Bachelor's degree in related area and/or equivalent experience/training
Minimum two years of experience providing executive-level support to faculty
Demonstrated project coordination experience/skills
Demonstrated expertise in MS Office applications and other commonly used software applications (e.g., DocuSign, Adobe, Qualtrics, Zoom). Ability to learn to utilize other programs as needed
Demonstrated expertise in project management software (Asana, Microsoft Project, etc.)
Strong communication and interpersonal skills to communicate effectively with all levels of staff and faculty verbally and in writing
Demonstrated experience working independently with minimal supervision, using initiative, sound judgement, and resourcefulness in performing key responsibilities
Ability to handle sensitive materials and information with confidentiality and discretion
Ability to work on multiple projects simultaneously and effectively prioritize tasks with competing deadlines
Ability to meet deadlines in a timely and accurate manner with excellent attention to detail
Excellent customer service and organizational skills
Demonstrated excellent attendance and reliability
Preferred
Knowledge of UCSF policies and procedures
Knowledge of UC Financial systems such as MyReports, MyExpense and BearBuy
Experience working in an academic medical setting and understanding best business practices
Company
University of California, San Francisco
University of California, San Francisco is an educational institution that focuses on medical courses.
10001+ employees
H1B Sponsorship
University of California, San Francisco has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (365)
2024 (342)
2023 (308)
2022 (306)
2021 (241)
2020 (268)
Funding
Current Stage
Late StageTotal Funding
$52.45MKey Investors
California Institute for Regenerative MedicineBaldrick's FoundationNational Institute on Aging
2025-01-30Grant· $11.9M
2023-11-21Grant
2023-10-03Grant
Leadership Team
Pamela Hudson
Chief Operating Officer | Center for Digital Health Innovation
Jimmie Ye
Professor
Recent News
2026-01-13
2026-01-06
2026-01-05
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