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CaptiveAire Systems · 23 hours ago

Sales Administrative Assistant

Union, NJ

Full-time

Onsite

New Grad, Entry Level

$55K/yr - $70K/yr

CaptiveAire Systems is the nation’s leading manufacturer of commercial kitchen ventilation systems. They are seeking a driven and motivated Sales Administrative Assistant to support their local sales team in a busy office environment.

Heating Ventilation and Air Conditioning (HVAC)Information TechnologyManufacturing

No H1B

Responsibilities

Assisting Regional Manager and sales team with managing multiple project simultaneously to ensure timely completion

Working with cross functional teams to ensure efficient communication during projects

Fire System coordination including obtaining bids from various contractors, handling POs and invoices

Following up with customers on past due invoices

Coordinating with project managers, subcontractors and other customers to streamline communication

Assisting with preparation of bids, proposals and contracts specific to projects

Managing and updating project documentation according to construction schedules and deadlines

Processing invoices for vendors

Handing of shipping issues, coordinating with carrier and customer

Assisting with submitting warranty orders

Handling incoming calls and emails efficiently and professionally

Ordering office supplies as needed

Vendor subcontracting and coordination

Shipping specialist - managing freight issues, tracking, customer inquiries

General sales support as needed

Office management

Customer visit scheduling

Coordinate service requests, emergency situations/scheduling

Qualification

Microsoft ExcelAdministrative supportOrganizational skillsApple productsConstruction industry knowledge

Required

Previous administrative support/office experience

Must have strong computer and organizational skills, including Microsoft Excel proficiency

Comfortable using Apple products

Preferred

Associates/Bachelors degree preferred

Familiarity with subcontracting and the construction industry a plus

Benefits

Medical, dental and vision insurance

Disability & life insurance based upon election of medical insurance

401k with employer match

Paid holidays

Paid time off (PTO) based upon tenure

Flexible spending account (FSA)

Company

CaptiveAire Systems

Glassdoor4.0

CaptiveAire is the nation's leading manufacturer of commercial kitchen ventilation systems and a growing manufacturer of commercial and industrial HVAC systems.

Founded in 1976