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Honigman LLP · 1 day ago

Office Administrator

Washington, DC

Full-time

Onsite

Mid, Senior Level

$100K/yr - $140K/yr

5+ years exp

Honigman LLP is a premier business law firm based in Michigan with an international practice. They are seeking an Office Administrator for their Washington D.C. office, responsible for managing business functions and non-attorney personnel, ensuring efficient office operations, and supporting attorneys and paralegals in delivering superior client service.

Law Practice

Hiring Manager

Shirley Campos, SHRM-SCP

Responsibilities

In accordance with the firm's policies and practices, participate in conduct of the human resources function including human resources planning, performance planning, standard setting, providing constructive and developmental feedback, hiring, orientation and onboarding, evaluation, salary administration and professional development and termination. Interact with the Director of Benefits regarding administration of benefit programs and policies

Actively facilitate the upskilling and reskilling of office employees to embrace workplace change with the onset of AI and related technologies

Demonstrate a high level of emotional intelligence

Approve and manage all employee vacations and overtime. Approve all employee time reporting and ensure timely transmission to Payroll Department

Maintain a professional and positive work environment by facilitating effective communication and information sharing throughout the office

Oversee employee relations and resolution of employee concerns

Assist with other firm-wide HR initiatives and events

Coordinate with the Director of Operations and Facilities Department in managing maintenance of the physical facilities, furnishings and equipment of the offices, including asset management, planning and coordination of office space expansion, intra-office and inter-office moves, pricing, purchasing and maintenance of equipment, furniture, some supplies and outside services

Participate as a member of the firm's disaster recovery team

Coordinate with the Director of Operations and Information Governance leadership on the operations of the firm's record management systems, including managing local file storage and coordinating the closing of appropriate client files

Consult with the Director of Operations when attorneys join or depart from the firm

Maintain key card system for office

Oversee coordination of all central services functions of the offices — client deliveries (including interfacing with outside delivery services), mail, copying, faxing, etc

Oversee food catering vendors and manage the food ordering processes and related costs

Coordinate office space assignments, and oversee facility maintenance, security, parking, housekeeping and other relevant facilities matters

Collaborate with landlord and building management to ensure proper working environment and quiet enjoyment

Review and approve invoices for purchases

Interact with vendors on issues related to the office

Work with applicable department leadership on all financial matters

Participate in the preparation of and monitor the annual budget for the office. Implement and administer the approved budget and policies to achieve operating and financial objectives

Assist with the handling of client payments and vendor disbursements as needed

Coordinate with applicable IT department leadership regarding effective operation of computer and telecommunications systems, including the implementation of software and hardware upgrades or new installations

Provide administration and local supervision of on-site IT business professionals. Assist with evaluating office technology needs for new equipment and programs

Coordinate with the applicable department leadership to assist with marketing and business development efforts, as requested

Function as a local champion for firm-wide initiatives

Event planning annual holiday party, summer social, quarterly events, partner meetings, etc

Qualification

Human resources managementOffice management practicesFinancial managementMS Office Suite/Office 365Communication skillsCustomer service skillsEvent planningDetail orientedProblem-solving skillsConfidentiality

Required

Bachelor's degree in human resources, business administration, finance or related field required

Minimum of 5 years of experience in a senior management position

Ability to identify and analyze complex operational and human relations issues and problems and recommend and implement solutions

Superior written and verbal communication skills

Excellent people skills and customer services skills

Detail oriented and professional

Advanced understanding of office management practices

Ability to organize and prioritize tasks, delegating when appropriate

Ability to maintain confidentiality

Extremely proficient in MS Office Suite/Office 365

Ability to travel locally

Preferred

Prior experience with legal or other professional service organizations highly preferred

Benefits

Healthcare, life and disability insurance

401K and profit sharing

Bonus program

Generous All Purpose Leave (APL) program that increases with tenure

Well-being programs (e.g., mental health services, medical resources, and more)

Learning and development programs

Employee discounts

Company

Honigman LLP

Honigman LLP is an Am Law 200 full-service, general business law firm with more than 350 attorneys counseling clients on complex issues across the country in Chicago, Michigan (Ann Arbor, Bloomfield Hills, Detroit, Grand Rapids, Kalamazoo and Lansing), Washington, D.C.

Founded in 1948

Detroit, MI, US

501-1000 employees