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Houston Methodist · 7 hours ago

Foundation Senior Specialist – Foundation Administrative Services

Houston, TX

Full-time

Onsite

Senior Level

5+ years exp

Houston Methodist is one of the nation’s leading health systems and academic medical centers. The Foundation Senior Specialist in the Foundation Administrative Services Unit is responsible for overseeing and leading various projects and initiatives to support the Foundation's goals, while providing support to senior leadership and ensuring operational excellence.

Health CareMedical

Growth Opportunities

Responsibilities

Independently manages complex projects and coordinates with key stakeholders and others to ensure department timelines, deliverables and budgets are met. Utilizes technology resources to conduct research for assigned projects

Participates on internal committees and task forces as assigned, ensuring that critical objectives are clearly explained and action items are appropriately completed

Supports Foundation staff and activities through production of correspondence, documents, talking points, meeting agendas, presentations and reports, and, as needed, facilitating internal and external meetings and site visits

Works closely with fundraisers and other Foundation staff in support of strategic moves management for contributor/prospective contributor engagement

Develop relationships with Foundation and hospital staff, and when applicable, prospective donors/donors and key volunteers to ensure goals are met, including leading regular planning and debriefings to determine feedback and next action items

Proactively maintains familiarity with the work of clinical staff, physicians, and administration to successfully identify appropriate contacts for data collection

Utilizes effective and fluid communications with internal and external stakeholders to ensure collaboration and synergy

Effectively communicates project initiatives, timelines and change management activities

Support management with analysis and performance metrics for use in assessments and identifying areas for improvement. Establishes methods to track event, project, and/or initiatives success and gathers feedback for future reference

Employs a proactive approach in the optimization of donor and department expectations by monitoring and improving the established workflow, using peer-to-peer accountability, and identifying solutions via collaboration. Adopts lean principles in driving process improvements. Role models situational awareness

Takes necessary steps to ensure resolution of information discrepancies that arise in fundraising database/customer relationship management (CRM) system and other Foundation systems. Assists with data clean up, data archiving and data analysis projects as appropriate

Utilizes resources with cost effectiveness and value creation in mind. Self-motivated to independently manage time effectively and prioritize daily tasks, assisting coworkers as needed

Submits invoices on time and tracks and adheres to budget for assigned projects, as applicable

Seeks opportunities to identify self-development needs and takes appropriate action. Ensures own career discussions occur with appropriate management. Completes and updates the My Development Plan on an on-going basis

Builds upon foundational knowledge of healthcare fundraising and seeks opportunities to strengthen skill set within assigned unit. Stays abreast of industry best practices and make recommendations for improvements

Qualification

Healthcare fundraisingData analysisProject managementMicrosoft Office SuiteCommunication skillsAnalytical skillsCustomer service focusLeadership skillsPresentation skillsFlexibility

Required

Bachelor's degree required

5 years' experience in development, communications, media relations, marketing, business or related field, two years of which must be in project management, coordination or event planning; may consider HM employee with four years' experience who demonstrates progressive responsibilities

Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations

Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security

Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles

Knowledge of editing and/or familiarity with the AP style guidelines

Flexibility and responsiveness in performing multiple projects simultaneously. Skills; ability to prioritize tasks and follow-through to meet expectations of multiple constituencies

Strong leadership, facilitation and presentation skills

Strong conceptual and analytical skills with the ability to critically evaluate issues, options, and performance results, both quantitative and qualitatively

Ability to successfully manage relationships among all levels of the organization, both internally and externally

Highly motivated and able to work well as team player is critical; willing to accept responsibility and be held accountable for projects

Ability to handle multiple priorities with good attention to detail

Demonstrated ability to work independently and take initiative to meet deadlines in a time-sensitive, fast paced environment with attention to detail and accuracy

Strong personal work ethic, self-motivated and results-oriented

Intermediate knowledge of MS Office Suite, including PowerPoint and Excel