Saint Joseph's University · 1 day ago
Administrative Assistant
PA
Part-time
Onsite
New Grad, Entry Level
$22/hr - $25.50/hrSaint Joseph's University is a private, Catholic, Jesuit institution seeking a Part-Time Administrative Assistant for the Arrupe Center for Ethics, Veterans Services Center, and Center for Professional Development. The role involves providing administrative support, facilitating communication among departments, and assisting directors with various operational tasks.
EducationUniversities
Responsibilities
Serve as the main liaison for three distinct offices: Arrupe Center for Ethics, Veterans Services Center, and Center for Professional Development, facilitating communication and coordination with departments such as the Registrar, HR, Facilities, IT, campus events, and academic units to ensure successful operations and event planning
Provide administrative and budgetary support for the Arrupe Center for Ethics, Veterans Services Center, and Center for Professional Development
Arrange travel and book flights for HSB speakers for the three departments
Utilize Workday on a daily basis for directors to perform tasks such as (but not limited to): approve budgetary transactions (eg, procurement card expenses), ordering office and event supplies and paying invoices
Schedule, organize, and coordinate meetings, including logistics and room reservations using Coursedog, ensuring no conflicts and high participation
Arrange and book travel for speakers and staff, including flights, accommodation, itineraries, and reimbursement requests, in accordance with university expense policies
Utilize Workday daily to process and approve transactions, order supplies, track departmental spending, and manage vendor payments for all centers
Support event planning and execution, including coordinating materials, arranging refreshments, and managing set-up for campus and virtual events
Serve as the front-line contact for visitors and callers, providing professional information and facilitating positive stakeholder experiences
Maintain secure filing and record-keeping, ensure confidentiality of sensitive documents, and responsibly manage department correspondence
Identify process improvements, troubleshoot workflow issues, and proactively resolve scheduling or operational conflicts that arise for leadership teams
Oversee office supply management, equipment maintenance, and preventative measures to promote an organized, efficient office environment
When appropriate, supervise student workers
Qualification
Required
Bachelor's Degree required
Previous academic administrative experience and proven ability to delegate
High proficiency with the Microsoft Office suite
Excellent planning, organization and project management skills
The ability to collaborate with diverse groups of people
Respect for and ability to maintain confidentiality
Strong organizational and communications skills – verbal and written
Strong interpersonal skills – able to work effectively with a diverse community
Able to work independently
Very detailed oriented
Ability to lift up to 10 pounds (e.g., supplies)
May need to work additional hours for Arrupe Center for Ethics and Veterans Services Center events
Company
Saint Joseph's University
Founded by the Society of Jesus in 1851, Saint Joseph's University advances the professional and personal ambitions of men and women by providing a demanding, yet supportive, educational experience.
Founded in 1927Philadelphia, Pennsylvania, USA
1001-5000 employees
H1B Sponsorship
Saint Joseph's University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (2)
2023 (2)
2022 (3)
2021 (4)
2020 (2)
Funding
Current Stage
Late StageLeadership Team
Aisling Nay
Weekly Service: Community Partner Coordinator
Danielle Critelli
Associate Director of Partnerships
Recent News
2024-11-08
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