SPECTRAFORCE · 7 hours ago
Administrative Assistant
Salt Lake City, UT
Contract
Onsite
New Grad, Entry Level
$29/hr - $29/hrSPECTRAFOR is seeking an Administrative Assistant to provide administrative support in a team-oriented environment. The role involves coordinating travel arrangements, managing calendars, and performing general administrative duties while maintaining confidentiality and professionalism.
ConsultingCRMInformation TechnologyLegal
Responsibilities
Assist in the coordination of travel arrangements as required; process high volume of expense reports or related invoices in a timely and compliant manner
Arrange internal and client meetings on and off the campus – working with conference services to book conference rooms and catering, register guests, ensure materials organized
Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested
Handles highly confidential and sensitive client information with utmost discretion
Support calendar management needs across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
Assist with answering incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required
Adhere to Compliance regulations and gain the relevant approvals
Qualification
Required
Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information
Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication
Comfortable with providing remote support to executives and team members across differing cities
Extreme attention to detail and organizational skills, with ability to prioritize tasks
Quick learner and self-starter with excellent anticipation skills
Pro-active problem solver and independent thinker; ability to follow-up as often as necessary
Highest degree of integrity, professionalism, and diplomacy is required
Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required
Supportive team player with a positive attitude
Preferred
Familiar with expense platforms such as SAP Concur
Company
SPECTRAFORCE
Welcome to SPECTRAFORCE, your gateway to NEWJOBPHORIA™! Established in 2004, SPECTRAFORCE is now one of the largest and fastest growing U.S.
Founded in 2004
1001-5000 employees
H1B Sponsorship
SPECTRAFORCE has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (6)
2023 (1)
2022 (6)
2021 (8)
2020 (7)
Funding
Current Stage
Late StageCompany data provided by crunchbase