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United Way · 12 hours ago

Team Coordinator / Senior Administrative Assistant

Cincinnati, OH

Full-time

Onsite

Mid, Senior Level

$22/hr - $22/hr

4+ years exp

United Way of Greater Cincinnati is seeking a Team Coordinator / Senior Administrative Assistant to perform a wide range of administrative duties. The role involves providing support to the Resource Development team and coordinating various departmental processes and meetings.

EducationHealth CareNon Profit

Responsibilities

Provides administrative support to the Resource Development team including expense report management, calendar scheduling, copying, filing, mailing, and other tasks

Coordinates department work systems and processes including maintaining and preparing invoices and check requests, credit card reconciliation, reimbursements, sorts and distributes mail, tracks and orders office supplies, and arranges and coordinates travel accommodations

Coordinates and arranges meetings, prepares agendas, handouts, meeting minutes, reserves and prepares facilities including catering as needed, and overall coordination, set-up and execution

Produces and coordinates general and bulk mailings in support of customer engagement

Maintains confidential records in donor relations systems as needed

Receptionist rotation

Other special projects and committees as assigned

Qualification

Microsoft OfficeProject CoordinationDatabase ExperienceCustomer ServiceMultitaskingProblem-SolvingAttention to DetailCommunication SkillsConfidentialityTime Management

Required

High school degree or equivalent

Minimum four years' administrative experience

High-level Microsoft Office and database experience with proven ability to quickly learn and use both common and proprietary office computer programs (e.g., MS-CRM)

Strong organization, project coordination, customer service, and problem-solving skills

Attention to detail essential

Ability to work well with a variety of volunteers, staff and agency/community partner representatives

Ability to establish/deliver on priorities and maintain confidentiality as required

Some physical exertion may be required in setting up meeting space

Normal office environment with little exposure to dust, noise, temperature, and the like

Ability to lift up to 20 pounds

Occasional local travel to off-site events outside normal business hours

Extended viewing of a computer monitor

Communication Skills – Verbal and Written

Technologically Proficient

Time/Project Management