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Lighthouse Family Retreat · 5 hours ago

Experience Team Administrator

Alpharetta, GA

Full-time

Hybrid

Entry Level

2+ years exp

Lighthouse Family Retreat is a non-profit organization that exists to strengthen families impacted by childhood cancer. The Experience Team Administrator will provide administrative, logistical, and project support to the VP of Experience and the Experience Team, ensuring smooth coordination of meetings, retreats, and daily team operations.

Child CareFamilyHealth Care

Responsibilities

Provide direct support to the VP of Experience, including scheduling meetings, preparing materials, and handling pre-meeting, in-meeting, and post-meeting follow-up (notes, action items, deadlines, etc.)

Assist the VP with expenses, travel arrangements, and calendar management

Manage team calendars and Basecamp tasks to keep projects organized and on schedule

Coordinate office volunteers and support service projects across the organization

Organize and manage vendor appreciation efforts

Manage weekly retreat logistics, including coordinating visitors, Chick-fil-A points, and scheduling pre-retreat calls for Senior Leadership and logistics teams

Oversee staff retreat surveys, track responses, and assist in coordinating debrief meetings

Process and manage host and worship leader payments for retreat and experience-related gatherings

Manage the Lighthouse Help Line, ensuring timely, accurate, and service-oriented responses

Support documentation, follow-up, and internal communication related to the Experience Team programs

Qualification

Logistics supportAdministrative supportProject managementCommunication skillsOrganizational skills

Required

Must believe in the mission and direction of Lighthouse Family Retreat

Spiritually mature with a growing personal relationship with Jesus Christ, and a willingness to encourage others to grow in their relationship with Jesus

Skilled at managing multiple projects with strong organization and a deadline-driven approach

Able to be flexible and work in varied environments (oﬃce, remote, on retreat)

Balance of results and relationships

Excellent communication skills – both verbal and written

Self-motivated, detail-oriented, organized, and disciplined

Serve on a minimum of 2 retreats per year