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Pinnacle Technology · 8 hours ago

Administrative Assistant

Stanford, CA

Contract

Onsite

New Grad, Entry Level

$28/hr - $35/hr

Pinnacle Technology is seeking an Administrative Assistant to support various operational functions. The role involves responding to inquiries, organizing events, managing calendars, and maintaining office supplies while promoting a diverse and inclusive environment.

ConsultingInformation TechnologyOutsourcingSoftware

Hiring Manager

Ashok Gupta

Responsibilities

Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures

Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors

Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays

Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies

Process and monitor routine financial transactions, which may include researching and resolving discrepancies

Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves

May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training

Maintain approved content on websites

May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support

May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness

Maintain a commitment to promoting and supporting an environment of diversity and inclusion

Qualification

Event coordinationDocument formattingFinancial transaction processingVendor managementCommunication skills

Required

Respond to inquiries, and determine and take appropriate action as required

Serve as a resource regarding a defined set of policies and procedures

Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies

Process and monitor routine financial transactions, which may include researching and resolving discrepancies

Maintain office supplies and equipment; obtain vendor quotations, as needed

Coordinate office moves

Track completion of required training

Maintain approved content on websites

May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support

May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness

Maintain a commitment to promoting and supporting an environment of diversity and inclusion