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Rasmussen University · 1 day ago

Academic Operations Coordinator - Scheduling

United States

Full-time

Remote

Mid Level

3+ years exp

Rasmussen University is dedicated to innovative educational programs and is seeking an Academic Operations Coordinator – Scheduling to support the University’s course scheduling and compliance. This role involves evaluating course schedules, managing the Student Information System, and collaborating with various stakeholders to ensure accurate data for scheduling.

Higher Education

Responsibilities

Evaluate course schedule in Student Information System for appropriate number of sections based on enrollment trends and projections. During evaluation work to delete or add course sections as needed before term scheduling begins

Track daily enrollments for schedule adjustments, and tracking section size prior to start and through add/drop

Ensure campus scheduling template is complete prior to upcoming quarter scheduling tasks

Work in partnership with Nursing Deans and Associate Deans to establish meeting times and locations for on campus courses

Collaborate daily with all stakeholders in the scheduling process to ensure master scheduling template is accurate

Assess Course Set -up report and address any errors consulting with Nursing Deans/Associate Deans as needed

Assess course size throughout the quarter to determine section cuts/low enrollment sections and communicate to stakeholders of any deleted/added sections needed

Serve as point of contact for any schedule change needing to be made in the Student Information System outside of regular upload cadence with regards to meeting times and instructors

Delete sections out of Student Information System

Communicate to Registrar’s office for any new meeting time needed for on campus courses

Address errors in Course Set-up in Student Information System to ensure data accuracy

Create and export reports from Student Information System/Faculty Management Database for Academic Leadership as needed

Create and export reports from Student Information System/Faculty Management Database for course scheduling to evaluate enrollment trends to assist in accurate projections for future quarters

Manage multiple Microsoft Excel data files and serve as support for those files where errors/issues arise

Prepare data uploads files in Microsoft Excel for mass data entry into the database (ex: Residential schedule uploads)

Qualification

Course SchedulingMS ExcelData ManagementSalesForceCampusVueInterpersonal SkillsWritten CommunicationVerbal CommunicationTeamwork

Required

Bachelor's degree from a regionally accredited institution is required

Minimum of 3-5 years of professional experience

Technical experience required in the following areas: MS Excel, databases, tools requiring data merging/manipulation

Self-motivated, flexible, and able to work in a team environment with minimal supervision

Strong interpersonal skills to interact with faculty, Campus leadership, and central service personnel

Excellent written communication and strong verbal communication skills in the English language

Preferred

Experience preferred in one of the following areas: Scheduling, Academic Operations, Faculty Support, Student Advising, Higher Education

Demonstrated experience with the following tools preferred: SalesForce, CampusVue or other databases

Company

Rasmussen University

Glassdoor3.5

Rasmussen University, a university accredited by the Higher Learning Commission offering Certificates and Diplomas, up through Associate’s, Bachelor’s, Master’s and Doctoral degree programs.

Founded in 1900

Altamonte Springs, Florida, USA

1001-5000 employees