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Markel · 16 hours ago

Meeting and Event Specialist

Richmond, VA

Full-time

Hybrid

Mid Level

3+ years exp

Markel, a Fortune 500 company, is seeking a proactive, creative, and detail-oriented Meeting & Event Specialist to support the planning and execution of high-quality meetings and events across the organization. This hands-on role manages logistics, budgeting, vendor coordination, onsite execution, and post-event reporting, while assisting with Markel’s promotional items program and internal online platform.

Insurance

No H1B

Responsibilities

Provide comprehensive coordination across all phases of event delivery, from planning and logistics to onsite setup, production, and post-event closeout

Serve as dedicated support resource for the team through administrative tasks to enable seamless event operations and team success

Assist with RFPs, reviewing event orders, tracking budgets, and reconciling expenses

Coordinate with vendors to ensure services and materials are professional and appropriately reflect high standards

Create compelling branded event materials and signage to enhance guest experience

Leverage Swoogo Event Platform to streamline event execution and deliver, polished professional event communications and websites

Prepare essential items such as nametags, gift bags, seating charts, and registration lists

Maintain accurate event documentation and support post-event follow-up to ensure transparency and accountability

Research new event possibilities, propose creative approaches, and champion cost-saving initiatives

Participate in ongoing learning opportunities and contribute to a culture of excellence

Qualification

Event PlanningVendor CoordinationBudget ManagementCertified Meeting ProfessionalSwoogo ExperienceHospitality ManagementMarketingOffice 365MS TeamsSharePointWebExSolution-drivenMultitaskingEnglishDetail-oriented

Required

Bachelor's degree required; Hospitality Management, Marketing preferred

3+ years of corporate meeting and event planning experience

Highly organized, detail-oriented, energetic, and solution-driven

Proficient in Office 365, MS Teams, SharePoint, WebEx; Swoogo experience preferred

Ability to manage multiple priorities, travel overnight, and work occasional evenings/overtime

Richmond, VA-based (no relocation)

English required

US Work Authorization required. Markel does not provide visa sponsorship for this position, now or in the future

Preferred

Certified Meeting Professional (CMP) designation a plus

Swoogo experience preferred

Benefits

We offer competitive benefit programs that help meet our diverse and changing environment as well as support our employees’ needs at all stages of life.

All full-time employees have the option to select from multiple health, dental and vision insurance plan options and optional life, disability, and AD&D insurance.

We also offer a 401(k) with employer match contributions, an Employee Stock Purchase Plan, PTO, corporate holidays and floating holidays, parental leave.