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Markel · 16 hours ago

Senior Meeting and Event Specialist

Richmond, VA

Full-time

Hybrid

Senior Level

5+ years exp

Markel, a Fortune 500 company, is seeking a take-charge professional to lead the planning, budgeting, and execution of complex, high-visibility meetings and events while guiding planners across the U.S. and Bermuda. The role requires a polished, highly organized, and creative problem-solver who thrives in a fast-paced environment and consistently delivers exceptional, memorable experiences.

Insurance

No H1B

Responsibilities

Autonomously plan and manage multiple events, from concept through onsite execution and closeout

Build detailed project timelines, lead planning calls, coordinate stakeholders, and ensure flawless delivery

Develop innovative event concepts, experiential activations, and cost-effective solutions aligned with brand and business goals

Review BEOs and oversee on-site logistics, production, and post-event evaluations

Manage event budgets, monitor expenses, reconcile invoices, and provide post-event reporting

Lead the RFP process, review contracts, and advise on complex terms to ensure compliance with Markel standards

Source and manage vendors to ensure top-tier service and brand alignment

Mentor and guide planners across the U.S. and Bermuda while supporting team development, process improvement, and achieve business goals

Maintain clear communication across teams to ensure alignment and accountability

Develop event communications, collateral, and materials in partnership with brand and internal stakeholders

Create cohesive guest experiences, including signage, registration assets, gift programs, and on-site touchpoints

Assist with promotional inventory and online store management to uphold quality and brand standards

Use AI and analytic tools for research, reporting, and process optimization

Leverage Swoogo Event Platform to streamline event execution and deliver, polished professional event websites

Stay current on event, hospitality, and technology trends

Qualification

Event PlanningBudget ManagementVendor ManagementCertified Meeting ProfessionalSwoogo ExperienceMultitaskingService-Driven MindsetHospitality ManagementMarketingOffice 365 ProficiencyMS Teams ProficiencySharePoint ProficiencyWebEx ProficiencyCommunication SkillsAttention to Detail

Required

Bachelor's degree required

5+ years of corporate meeting and event planning experience

Proficient in Office 365, MS Teams, SharePoint, WebEx

Strong communication skills, attention to detail, and ability to manage multiple priorities

High-energy, service-driven, solution-oriented mindset

Ability to travel and work occasional evenings/overtime

Position based in Richmond, VA (no relocation)

Ability to communicate clearly and effectively in English, both verbally and in writing

US Work Authorization required

Preferred

Hospitality Management, Marketing preferred

Certified Meeting Professional (CMP) designation a plus

Swoogo experience preferred

Benefits

We offer competitive benefit programs that help meet our diverse and changing environment as well as support our employees’ needs at all stages of life.

All full-time employees have the option to select from multiple health, dental and vision insurance plan options and optional life, disability, and AD&D insurance.

We also offer a 401(k) with employer match contributions, an Employee Stock Purchase Plan, PTO, corporate holidays and floating holidays, parental leave.