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State of Illinois · 6 days ago

ADMINISTRATIVE ASSISTANT II

Springfield, IL

Full-time

Onsite

Entry Level

$6,242/mo - $9,021/mo

2+ years exp

The State of Illinois is committed to values of compassion, equity, and dedication, seeking an Administrative Assistant II for the Department of Human Rights. This role involves providing administrative support to the Chief Fiscal Officer, managing payroll and timekeeping functions, and conducting studies and investigations to inform budgetary and operational decisions.

AssociationGovernmentOffice AdministrationReal Estate

Comp. & Benefits

Responsibilities

As staff assistant to the Chief Fiscal Officer conducts and directs a variety of studies projects and investigations to advise superior on budgetary personnel and general operational issues

Administratively responsible for the development and implementation of the agency payroll and timekeeping functions. Receives weekly timekeeping reports from the two Agency locations. Develop and maintain master timesheets for each employee. Receive and maintain data from the Human Resources Program regarding promotions, hiring, separations, LOA's, etc. in order to develop the payroll. Act as Agency liaison to Comptroller's Office

Prepares and compiles all relevant information documentation and supporting material on administrative matters which are the subjects of inquiries and questions to the Directors Springfield Office

Perform liaison work between other state agencies, private organizations, special interest groups with authority to interpret agency policy and provide information about agency procedures

Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Qualification

Timekeeping systemsData analysisBudgetary issuesPublic administrationCommunication skills

Required

Requires knowledge skill and mental development equivalent to completion of four years of college preferably with courses public or business administration

Requires two years of professional experience in a public or private organization

Preferred

Two (2) years of professional experience interpreting timekeeping rules, regulations, processes and policies to provide advice and guidance to management and staff

Two (2) years of professional experience with timekeeping related systems such as Central Time & Attendance System (CTAS) and eTIME or similar automated timekeeping processing and management systems

One (1) year of professional experience auditing or analyzing timekeeping data for accuracy, compliance or reporting purposes to advise superior on budgetary personnel and general operational issues