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JRM Construction Management · 6 days ago

Administrative Assistant

New York, NY

Full-time

Onsite

New Grad, Entry Level

$70K/yr - $90K/yr

JRM Construction Management is a leading General Contracting and Construction Management firm based in New York City. They are seeking an Administrative Assistant to provide administrative support, manage calendars, schedule meetings, and assist with various ad hoc tasks and projects.

Real Estate

Growth Opportunities

No H1B

Responsibilities

Provide direct administrative support, including email correspondence, and generation and distribution of memos, letters, spreadsheets, and forms

Provide extensive calendar management utilizing Outlook for client calls, meetings, events, and personal appointments

Schedule and coordinate onsite and offsite meetings and logistics for a variety of purposes including executive & client meetings, external visitors, and candidate visits/interviews

Communicate with subcontractors, vendors, and clients as needed

Assist in the maintenance of departmental workload reports and identify estimating candidates for new projects

Prepare materials for onsite and offsite meetings

Proofread and check necessary documents for accuracy, completeness, and compliance with company standards

Coordinate, prepare, and reconcile expenses via Concur

Handle details, access to information and conversations of a highly sensitive nature in strict confidence

Assist on ad-hoc assignments as needed