Citadel Access Solutions ยท 5 days ago
Sales Coordinator
Anaheim, CA
Full-time
Onsite
New Grad, Entry Level
$65K/yr - $65K/yrCitadel Access Solutions is seeking a Sales Coordinator responsible for identifying, reviewing, and supporting sales opportunities for commercial access solutions projects. The role involves coordinating proposal follow-ups, managing communication between sales and estimating teams, and ensuring timely proposal management.
CommercialInternet of ThingsSmart Building
Responsibilities
Review commercial construction plans, specifications, and bid opportunities through PlanHub, ConstructConnect , and similar platforms
Identify projects requiring access solutions , including:
Security Gates and Barriers
Automatic and Manual Commercial Doors
Overhead Doors
Loading Dock Equipment
Access Control Systems
Parking Management Systems
Video Surveillance Systems
Electronic Security systems
Determine project fit and coordinate with estimators and sales team for pricing and scope review
Track and manage existing proposals and estimates , ensuring timely follow-up with customers, contractors, and project stakeholders
Conduct follow-up communications via phone and email to answer questions, confirm bid status, and maintain customer engagement
Assist in preparing, updating, and distributing proposals and bid documents
Maintain accurate proposal records, pricing updates, and communication logs in CRM or internal systems
Serve as a point of contact between sales, estimating, project management, and customers during the pre-sales phase
Coordinate bid due dates, revisions, addendums, and clarifications
Support account managers and sales representatives with administrative and coordination tasks
Maintain organized tracking of bid opportunities, proposal status, and follow-up activity
Provide regular reports on bid pipeline, awarded projects, and pending opportunities
Ensure all documentation complies with company standards and customer requirements
Qualification
Required
Experience in sales coordination, inside sales, estimating support, or construction administration
Familiarity with commercial construction bidding platforms (PlanHub, ConstructConnect, BuildingConnected, or similar)
Ability to read and interpret construction plans and specifications (preferred)
Strong written and verbal communication skills
Highly organized with strong follow-up and time management abilities
Proficiency in Microsoft Office (Outlook, Excel, Word)
Preferred
Experience with commercial gates, doors, access control, or electronic security systems
Knowledge of construction bid processes and proposal management
CRM experience (Salesforce, HubSpot, or similar)
Company
Citadel Access Solutions
Citadel Access Solutions provides physical access control systems, readers, software, and services for building entry management.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase