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Air Charter Service · 10 hours ago

Executive Assistant (On-Site, Long Island)

Uniondale, NY

Full-time

Onsite

Entry, Mid Level

$75K/yr - $85K/yr

2+ years exp

Air Charter Service (ACS) is a leading aircraft charter company providing passenger and cargo aircraft charters worldwide. They are seeking an Executive Assistant who will manage the President's calendar, facilitate communication, and assist in various administrative tasks to support the executive team.

AerospaceAir TransportationTravel Agency

Hiring Manager

Ana Benavente

Responsibilities

Act as the point of contact among executives, employees, clients, and other external partners

Manage information flow in a timely and accurate manner

Manage the President’s calendar, set up meetings and send meeting reminders

Daily meetings with the President to review the schedule

Make travel and accommodation arrangements

Rack daily expenses and prepare weekly, monthly, or quarterly reports

Format information for internal and external communication – memos, emails, presentations, reports

Plan Office CEO and visitors’ events, visits, and meetings

Take minutes during meetings

To assist Accounts with the President’s credit card statements and reconciliation

To review expenses of specific individuals

Greeting candidates who will be interviewing with the President

Assist in the planning of summer and holidays parties

Qualification

MS Office knowledgeProject managementTime managementVerbal communicationWritten communicationPrioritizationOrganizationDiscretionProactivityMulti-taskingEditing skillsProofreading skillsAttention to detailTeamworkReliabilityWriting skills