Apply on Employer Site

Robin Hood · 12 hours ago

Special Assistant, Development, Marketing and Events

NYC Metro Area

Full-time

Hybrid

Mid Level

$84K/yr - $88K/yr

4+ years exp

Robin Hood is the largest poverty fighting organization in New York City, focusing on lifting families out of poverty through impactful solutions. The Special Assistant, Development, Marketing & Events will support the Chief Development Officer and Chief Marketing & Events Officer by managing workflows, coordinating information, and ensuring smooth operations for board and donor engagement.

EducationNon Profit

Comp. & Benefits

Responsibilities

Manage calendars; prioritize commitments; coordinate information flow; ensure timely responses; track tasks and deadlines; and resolve scheduling issues thoughtfully

Maintain an up-to-date, comprehensive view of each board member’s fundraising-related engagement with Robin Hood

Project manage and maintain a recurring board report-out summarizing engagement, touchpoints, upcoming opportunities, and key follow-ups. Coordinate updates across teams and ensure clarity and consistency

Coordinate logistics, prepare materials, attend meetings, record minutes, and track follow-ups for Development Committee, Endowment Committee, Benefit Planning Committee, Nominating and Governance Committee and related groups

Manage sensitive donor and board information with the highest discretion. Organize files and materials with consistency and accuracy

Process and reconcile expenses for the CDO and CMEO and support tracking of the DME operating budget

Coordinate and support the planning, execution, and ongoing management of DME team-building initiatives, staff engagement activities, and internal culture-strengthening efforts throughout the year

Develop briefing documents, donor bios, background materials, and other preparation needed for board and top donor interactions

Coordinate scheduling, travel, and logistics for board and top donor meetings. Ensure leadership is fully prepared with agendas, materials, and follow-up plans

Work across Development, Marketing, and Events to gather updates, ensure accuracy, and support execution of critical workstreams

Provide project management support on key initiatives such as the Endowment campaign, board-driven projects, internal DME initiatives, and priority projects for the CDO and CMEO

Provide administrative and logistical support for the CDO and CMEO portfolios of board members and top donors

Draft, edit, and proofread emails, call reports, cover notes, acknowledgments, and meeting summaries

Enter and maintain engagement data accurately; track follow-ups; ensure timely stewardship and record integrity

Qualification

Executive supportCRM managementProject managementCommunication skillsOrganizational skillsDiscretionAttention to detailFlexibility

Required

4+ years of relevant experience in executive support, development, donor relations, or a comparable fast-paced, high-touch environment

Experience supporting senior leaders and/or boards, including managing complex calendars, meetings, travel, and sensitive materials

Strong project management and organizational skills, with the ability to manage multiple priorities, deadlines, and workstreams with accuracy and follow-through

Excellent written and verbal communication skills, including drafting and editing emails, briefings, decks, donor materials, and meeting documentation

Demonstrated experience working with CRMs and data systems (e.g., Salesforce or similar), with strong attention to detail and data integrity

Sound judgment and discretion when handling confidential information and navigating sensitive situations

Ability to anticipate needs, flag issues early, and operate with a high degree of reliability and independence

Comfort working in a dynamic, deadline-driven environment that requires flexibility, professionalism, and calm under pressure

Benefits

Medical, dental, vision, and life insurance

A 403(b) retirement plan with employer match

A 12% employer contribution to a 401(a) retirement plan

20 days of accrued paid time off

Company

Robin Hood

We are NYC’s largest local poverty-fighting philanthropy and have invested nearly $3 billion since 1988 to elevate and fuel New Yorkers’ permanent escape from poverty.

Founded in 1988

New York, New York, USA

51-200 employees