Roman Catholic Archdiocese of Washington · 14 hours ago
Administrative Assistant for the Office of Consecrated Life and Judicial Vicar - Archdiocese of Washington
Hyattsville, Maryland, United States
Full-time
Onsite
New Grad, Entry Level
$28/hr - $30/hrThe Roman Catholic Archdiocese of Washington is seeking an Administrative Assistant for the Office of Consecrated Life. This role supports the administrative needs of the Delegate for Consecrated Life and assists with various responsibilities including event planning, communication, and database management.
Religious Institutions
Responsibilities
Prepare and edit letters to religious superiors and communities
Prepare and edit Memos for the Delegate
Assist the Delegate in sending out applications to religious communities for grants
Phone point of contact to screen and direct questions from Religious
Manage the logistics of meetings including scheduling, meeting rooms, and communications
Maintains accurate and current database and files of religious men and women’s communities, secular institutes and order of virgins
Communication and support of NRRO around the annual appeal
Annual Mailings for Kennedy Directory
Maintains databases of letters sent by Delegate, and letter templates such as Christmas and Easter Cards, short notes and acknowledgement letters
Works with website and digital media office to publicize events for OCL
Child Protection compliance of all in the ADW consecrated life: Assist religious communities to sign up for Virtus classes, and scheduling for fingerprinting and background checks collaboration with the Office of Child Protection
Sends out communications for OCL events and as needed for deaths/various announcements via a newsletter
Occasional visits on behalf of the Delegate
Assist Delegate with coordinating, planning and on-site logistics to include the following: Days of Reflection for Religious
Jubilee Mass and Luncheon for religious, including writing biographies of the Jubilarians submitted to The Catholic Standard
Coordinating, planning and on-site logistics for workshops for religious
Coordinating, planning and on-site logistics of vocation discernment days annually for high school girls and another for college women
Coordinating, planning and on-site logistics 8th grade Vocations Mass annually
Coordinate, plan, and print the women’s religious Vocations Poster annually
Occasionally write pieces highlighting a certain religious order in the ADW for publication on the archdiocese’s blog and/or The Catholic Standard
Qualification
Required
Good understanding of the Catholic Faith
Good understanding or disposition toward the specificities of consecrated men and women
Excellent ability to communicate well on the phone, by email, and in person
Ability to handle confidential and sensitive information
Ability to project a professional presence to those in consecrated life, with other staff members, and the public by phone, email, or in person
Effective team player with strong interpersonal, communication, and customer service skills
Ability to handle multiple tasks under time sensitive deadlines
Good capacity to work well with exterior deadlines as well as initiate their own
Bachelor's degree or equivalent work experience
Excellent writing and proofreading skills
Proficiency in suite of Microsoft Office tools: Excel, Word, Outlook
Database expertise
Benefits
Excellent benefits
Company
Roman Catholic Archdiocese of Washington
The Roman Catholic Archdiocese of Washington is home to more than 655,000 Catholics.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
David Spotanski
Chief Operating Officer
Paula Gwynn Grant
Chief Communications Officer (CCO)
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