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Ford Motor Company · 1 day ago

Executive Assistant

Allen Park, MI

Full-time

Hybrid

Senior Level

5+ years exp

Ford Motor Company is a global leader in the automotive industry, seeking an Executive Assistant to support the Global Executive Director of Global Service Engineering & Operations. The role involves managing complex calendars, coordinating travel, and ensuring effective communication while handling sensitive information with discretion.

AutomotiveAutonomous VehiclesManufacturingTransportation

No H1B

Responsibilities

Proactively manage and optimize a complex calendar, strategically prioritizing engagements based on SE&O's critical objectives and the integrated professional and personal commitments

Anticipate and resolve potential conflicts by maintaining a comprehensive 'whole picture' view, ensuring optimal allocation of the executive’s time and energy

Coordinate and schedule high-level internal and external meetings, including preparing agendas, pre-reads, and ensuring timely follow-ups crucial for SE&O's global alignment

Arrange and manage all domestic and international travel, including detailed itineraries, bookings, and expense reporting, with an integrated understanding of the executive’s schedule to ensure seamless execution and minimize disruption

Proactively address logistical needs for all engagements, from major industry conferences to internal strategic offsites

Act as a trusted filter and manager of incoming communications, prioritizing critical information and drafting executive-level presentations, reports, and correspondence for SE&O's diverse stakeholders (e.g., Ford Blue, Product Development, dealers)

Handle highly confidential and sensitive information, encompassing both business and personal matters, with the utmost discretion, professionalism, and integrity

Ensure the executive is impeccably prepared for all engagements by compiling comprehensive background information and briefing materials relevant to SE&O's strategic imperatives

Organize and maintain critical documents, files, and information systems essential for efficient operation and decision-making within the global SE&O context

Support the coordination of leadership team meetings, global offsites, and internal events, fostering a cohesive and high-performing SE&O culture

Qualification

Microsoft Office SuiteExecutive support experienceWritten communication skillsDiscretionOrganizational skillsTime management skillsIntegrityProactivityInterpersonal skillsProblem-solving ability

Required

Bachelor's degree in Business Administration, Communications, or a related field, or a combination of experience and education

5-8 years of progressive experience in a high-level executive support role, directly supporting a senior executive in a demanding, global environment

Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word), collaboration tools, and travel/expense platforms

Superior written and verbal communication skills, with a keen eye for detail and the ability to craft executive-level messaging

Demonstrated experience and proven capability in managing the complex integration of an executive's professional and personal commitments, requiring a high degree of trust and discretion