The Fountain Group · 2 weeks ago
Assistant-Executive Administrative (Mid Level)
Coralville, IA
Full-time
Hybrid
Mid Level
$32.57/hr - $32.57/hrThe Fountain Group is a staffing company that is seeking an Executive Assistant to support 2-3 Vice Presidents. The role involves managing calendars, travel arrangements, and meeting logistics to ensure smooth daily operations for senior leaders.
ConsultingRecruitingStaffing Agency
Responsibilities
Oversee and maintain the MS Outlook calendars of up to 3 Vice Presidents with a forward-thinking aptitude for timelines, milestones, availability, reminders, and preparation time
Manage documentation flow, including signature requests, reports, and all other correspondence. Also oversee electronic approvals and requests on behalf of the executive(s) related to vacation time, legal signatures, staff expenses, purchase orders and check requests, and any other special requests such as drafting communications on their behalf
Administer the logistics of on-site, off-site and/or virtual events/meetings with tasks such as: obtaining quotes, contract review and coordination, booking hotel accommodations, coordinating catering and menus, agenda preparation, meeting space and supplies set-up, arranging for car service, etc
Qualification
Required
Long-standing experience supporting senior leaders/high-level executives in a corporate environment
Excellent organizational, time and project management skills as well as exceptional attention to detail
Highly adept at using Microsoft Office products (Outlook, Teams, Excel, PowerPoint, SharePoint, OneDrive)
Preferred
Handling highly sensitive and confidential materials/matters
Coordinating domestic and international travel, including country-specific Visa requirements
Using Oracle, SAP Concur, myCWT & Miro
Benefits
Referral Bonus
Company
The Fountain Group
The Fountain Group is a staffing firm that specializes in rendering contingent workforce solutions to various industries.
Founded in 2001
501-1000 employees
H1B Sponsorship
The Fountain Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (52)
2024 (34)
2023 (21)
2022 (42)
2021 (41)
2020 (14)
Funding
Current Stage
Late StageLeadership Team
Jahnavi Patel
Finance Business Partner
Recent News
Kelly Services, Inc.
2025-05-17
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