GEM Property Management · 1 day ago
Property Portfolio Manager
Totowa, NJ
Full-time
Hybrid
Mid Level
$70K/yr - $85K/yrGEM Property Management is seeking a self-motivated and organized professional to join their property management team as a Portfolio Property Manager. This role involves overseeing the operations and financial management of community associations in North Jersey, ensuring effective communication with Boards and residents while maintaining high-quality service standards.
AdviceConstructionProperty ManagementReal Estate
Responsibilities
Oversee the daily operations of a portfolio of Condominium, Townhouse, and Cooperative Associations in accordance with Management Agreements, governing documents, and company policies
Serve as the primary liaison between each Association’s Board of Directors and homeowners, ensuring effective communication and responsiveness
Attend evening Board Meetings (most virtual) and prepare comprehensive meeting packages, agendas, and follow-up items
Conduct routine property inspections to ensure quality standards, safety, and regulatory compliance
Coordinate and oversee maintenance, repairs, and capital projects, working closely with superintendents, vendors, and service providers
Create RFPs, solicit bids, and procure contracts for routine and capital replacement or repairs
Review monthly financial reports, approve invoices, and assist with annual budget preparation and financial planning
Monitor financial performance and provide recommendations to Boards regarding capital expenditures and long-term maintenance planning
Maintain organized homeowner records, vendor contracts, and Association files
Work with insurance brokers to ensure adequate insurance coverage for each Association
Lead, collaborate with, and support on-site staff and Association superintendents as required
Deliver excellent customer service, addressing resident concerns professionally and promptly
Manage multiple priorities while maintaining professionalism in fast-paced environment
Qualification
Required
Condominium or Apartment Management experience
Ability to run a Zoom meeting
Superior problem-solving abilities
Proven ability to handle multiple projects at once
Ability to remain composed in stressful situations
Positive, service-driven attitude
Excellent written and verbal communication
Proficient in Microsoft Office (Word / Excel)
Professional appearance and demeanor
Experience dealing with vendors and contractors
Preferred
Prefer a CMCA or higher designation from CAI
Company
GEM Property Management
Gem Property Management offers association and multifamily property management services.
Founded in 1989
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase