Executive Assistant, Project Coordinator jobs in United States
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Pop-Up Talent ยท 21 hours ago

Executive Assistant, Project Coordinator

positionHouston, TX
timeFull-time
remoteHybrid
seniorityNew Grad, Entry Level
money$60K/yr - $60K/yr

Pop-Up Talent is a growing non-profit start-up seeking a highly organized Executive Assistant / Project Coordinator to support the Founder and leadership team. The role involves administering projects, supporting fundraising initiatives, coordinating events, and managing communications to ensure operational excellence.

Human ResourcesRecruitingStaffing Agency
Hiring Manager
Rose Tomacruz
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Responsibilities

Provide high-level administrative support to the Founder and leadership team
Manage complex calendars, scheduling, and executive communications
Coordinate travel, speaking engagements, and fundraising events
Support fundraising efforts, donations, and product sales initiatives
Oversee event planning and execution
Maintain accurate data entry across sales, CRM, and client/customer records
Assist with presentations, reports, and leadership materials
Support online, retail, and inside sales coordination
Deliver exceptional service to donors, clients, and partners
Help manage projects and ensure deadlines and priorities are met

Qualification

Microsoft Office SuiteEvent planningExecutive schedulingTravel arrangementsPresentation supportClient-facing experienceNon-profit experienceCanvaZoho CRMShopifyMarketing experienceOrganizational skills

Required

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Strong email, calendaring, and executive scheduling experience
Event planning and coordination experience
Experience making travel arrangements
Comfortable in client-facing and leadership-facing environments
Strong presentation support skills
Self-starter with excellent organizational skills
Ability to anticipate needs and proactively support leadership

Preferred

Marketing or marketing strategy experience
Non-profit experience
Prior veteran or military affiliation
Canva experience
Zoho CRM and bookkeeping experience
Shopify experience
Familiarity with EOS, Traction

Company

Pop-Up Talent

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Pop-up Talent provides companies with solutions for recruiting.
dateFounded in 2018
location
Redwood City, California, USA
people-size11-50 employees
web-link
https://www.popuptalent.com

Funding

Current Stage
Early Stage

Leadership Team

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Aimee Edie
ACCOUNT EXECUTIVE/ACCOUNT MANAGER
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Company data provided by crunchbase