Associated Computer Systems - ACS · 9 hours ago
Office Operations Coordinator
Des Moines,IA,US
Full-time
Onsite
New Grad, Entry Level
0+ years expAssociated Computer Systems - ACS is a company focused on delivering IT services and custom solutions. They are seeking an Office Operations Coordinator to support day-to-day office operations, provide administrative assistance, and maintain a professional front desk experience.
Information Technology & Services
Responsibilities
Answer and route incoming phone calls promptly and professionally
Greet visitors and manage guest check-in
Receive, sort, and distribute mail and packages
Serve as a primary point of contact for general office inquiries
Maintain a welcoming, professional front desk experience at all times
Maintain day-to-day office readiness, cleanliness, and organization
Manage office supply levels, ordering, and restocking
Coordinate with building management and vendors for maintenance and repairs
Track facility issues and follow through to resolution
Plan and coordinate in-office events, including ordering food, organizing employee engagement activities, and supporting office celebrations
Support office safety and security procedures
Provide general administrative assistance to teams as assigned
Assist with document preparation, filing, and record maintenance
Support meeting logistics, including room scheduling and basic setup
Help with onboarding logistics such as workspace setup and badge coordination
Assist with calendar scheduling and internal coordination
Track recurring administrative tasks and deadlines
Support meeting and event logistics when requested
Prepare daily deposits for review or handoff
Assist with time entry reconciliation under supervision
Submit and track employee expense reports for review
Support basic invoice and expense tracking tasks
Maintain accurate administrative and financial records
Qualification
Required
0–2 years of experience in an office, administrative, or customer service role
Strong organizational skills and willingness to learn
Comfortable with phones, scheduling, and in-person interaction
Basic computer skills including email, calendars, and spreadsheets
Preferred
Prior experience in an office or front desk environment
Exposure to basic administrative or accounting tasks
Customer service or hospitality experience
Benefits
17 days PTO, seven holidays, two floating holidays, and bereavement time off
401K Safe Harbor (after one year)
Comprehensive medical, vision, and dental
Employer-paid life insurance and long-term disability
Monthly cell phone stipend
Entrepreneurial Operating System (EOS) framework for structured success
Company
Associated Computer Systems - ACS
As of July 1, 2025, ACS is now Koltiv. To keep following our story, search for Koltiv here on LinkedIn. Same team. Same ownership.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Tony Foth
President and CEO
Drew Dunkel, MBA
Chief Operating Officer | EOS Integrator
Company data provided by crunchbase