Texas Southmost College · 11 hours ago
Coordinator of Administrative Services-WTCE
Brownsville, TX
Full-time
Onsite
Mid, Senior Level
5+ years expTexas Southmost College is seeking a Coordinator of Administrative Services to oversee and manage the administrative operations of a department. The role involves providing exceptional customer service, coordinating various administrative tasks, and ensuring compliance with policies and procedures.
AdviceCareer PlanningE-LearningEducationTraining
Responsibilities
Relieves administrator of a wide variety of internal programmatic administrative duties which require a thorough understanding of the functions, programs, and policies of the College and department
Plans, organizes, and coordinates administrative operations for successful execution of a program and/or course offerings within WTCE
Provides exceptional customer service with a high degree of tact and technical knowledge, while ensuring the highest level of confidentiality
Coordinates the collection of information or the preparation of abstracts, reports, proposals, operations and procedure manuals, and other written material and documentation as required
Analyzes and prepares tables, graphs and charts for management use or presentations about departmental or divisional activities
Serves as a liaison with other departments on policies, procedures, and practices
Plans, supervises, and schedules the work of assigned staff
Responsible for all routine and non-routine administrative functions and correspondence
Manages calendar and independently schedules appointments for the assigned supervisor
Composes, reviews, and distributes documents such as, confidential and complex correspondence, memos, reports, and requisitions that are sent to internal and external contacts. To include utilization of internal student completion tracking and job placement tools
Coordinates and plans special completion events to include pinning ceremonies and cohort-based graduation ceremonies
Reports to a top-level administrator of the College
Makes judgments and decisions to keep office functioning smoothly in absence of supervisor
Responsible for overall grant management of specialized grant initiatives related to WTCE to include knowledge and communication of funding options available to students
Establishes and maintains positive relationships with third party agencies to include local workforce advisory boards, educational entities, accreditors and district partners
May monitor expenditures and income against the budgets, maintains accurate accounting ledgers and facilitates account reconciliations
Coordinates and arranges meetings, conferences and committee meetings, including industry advisory boards
Assists in providing timely responses to requests received by the office, facilitates student enrollment processes, coordinates internal and external special events and activities for WTCE the TSC campus
Responds independently within scope of responsibility and works in collaboration with other team members in creation of course/program section masters, supports and tracks job placement via industry relationships, and maintains communication with students
Ensures compliance with all applicable laws, policies, and procedures and assists with the establishment of goals and objectives in support of the WTCE strategic plan
Completes all required training and professional development sessions sponsored through Texas Southmost College (TSC)
Supports the values of the College: diversity, teaching excellence, student success, innovation, creativity, and service to the College
Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite
Completes duties and responsibilities in compliance with college standards, policies and guidelines
Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students, faculty and the community
Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed between coworkers, the supervisory chain, faculty, staff, students, and customers
Supports the values and institutional goals as defined in the College’s Strategic Plan
Participates in the process for systematic review and evaluation per the institutional effectiveness model adopted by the College
Working hours may include evenings, holidays, weekends depending on deadline requirements, and supporting institutional events
Performs other duties as assigned
Qualification
Required
A strong commitment to the mission of the community college
Ability to maintain an established work schedule
Ability to maintain a high level of confidentiality of work related information and materials
Must have strong attention to detail, maintain high level of accuracy, and possess solid organizational skills
Ability to handle and direct multiple and complex assignments and projects
Proficient in the use of e-mail, word processing, spreadsheet, database, and presentation software and use of the Internet to access data, maintain records, generate reports, and communicate with others
Demonstrated ability to interact effectively and efficiently and maintain positive working relationships with administration, staff, faculty, students and the community
Ability to communicate effectively, both orally and in writing; define problems, collect data, establish facts, and draw valid conclusions; and effectively present information to top management
Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines
Ability to work effectively in a team environment with a customer service focus
Ability to embrace a culture of inquiry, evidence and innovation
Cooperation team player in a diverse working environment
Excellent problem-solving skills with the ability to apply those skills innovatively and creatively across a broad spectrum of issues
Demonstrated ability to actively engage in conflict resolution while fostering positive, constructive outcomes
Ability to make complex decisions in a rapidly changing environment while remaining calm, utilizing information that may be limited or ambiguous
Ability to adapt to constant change and periods of fast-paced, high-intensity work situations
Associate degree from an accredited college or university or equivalency of (2) years of program management experience in a higher education setting
Five years of progressive administrative experience
Experience with proposals, agreements, and budget management
Excellent customer service and interpersonal skills
Proficiency with word processing, spreadsheet and presentation software
Strong organizational skills
Preferred
Bachelors degree from an accredited university
Eight years of progressive administrative experience, with at least four years in a comprehensive community college or university setting
Demonstrated experience in handling and prioritizing multiple job assignments simultaneously
Experience with Colleague ERP system
Company
Texas Southmost College
Texas Southmost College is a school in Brownsville.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$0.33MKey Investors
Texas Workforce Commision
2023-08-10Grant· $0.33M
Recent News
2025-04-10
Company data provided by crunchbase