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ayrloom · 5 days ago

Accounts Payable/Accounts Receivable Manager

Syracuse, NY

Full-time

Onsite

Mid, Senior Level

3+ years exp

Beak & Skiff is a fifth-generation, family-owned orchard in Upstate New York, known for its innovative approach in the beverage and cannabis industries. The A/P & A/R Manager will oversee all daily Accounts Payable and Accounts Receivable activities, ensuring accuracy and efficiency in financial transactions while managing a team of processors.

CannabisE-CommerceFood and BeverageManufacturing

Responsibilities

Lead, train, and support the A/P and A/R processors, ensuring clarity of responsibilities, accuracy of work, and accountability to deadlines

Develop team workflows, set expectations, and create a culture of efficiency, accuracy, and continuous improvement

Serve as the first point of escalation for vendor issues, customer invoicing questions, payment discrepancies, and internal departmental inquiries

Oversee the full A/P cycle, including vendor onboarding, invoice coding, 3-way match, approval routing, payment processing, and resolution of variances

Ensure invoices are processed timely to support vendor relationships, cash-flow planning, and month-end close

Maintain accurate A/P aging, monitor outstanding vendor balances, and ensure compliance with payment terms

Strengthen internal controls around purchasing, payment authorization, and documentation retention

Oversee invoicing for wholesale, retail, manufacturing, and intercompany transactions across all business entities

Monitor customer payments and ensure timely cash application

Maintain a clean A/R aging schedule; follow up on overdue accounts with professionalism and consistent cadence

Partner with sales and operations teams to resolve pricing discrepancies, short pays, and customer disputes

Oversee transactional workflows within Acumatica and other business systems to ensure accurate data flow

Identify and implement process improvements that reduce errors, shorten cycle times, and increase visibility across departments

Maintain strong internal control practices around approval workflows, file retention, invoice documentation, and segregation of duties

Ensure all A/P and A/R transactions are processed and reconciled in advance of close deadlines

Prepare supporting schedules (A/P aging, A/R aging, prepaid schedules, accruals) for the Controller and Assistant Controller

Assist with intercompany billing and reconciliation of shared services transactions

Qualification

Accounts Payable ManagementAccounts Receivable ManagementLeadership ExperienceAcumaticaMicrosoft ExcelAnalytical SkillsOrganizational SkillsCommunication Skills

Required

3–5 years of experience in A/P, A/R, or general accounting

Leadership/supervisory experience required

Strong understanding of transactional accounting and internal control workflows

Excellent organizational skills and the ability to manage people, deadlines and competing priorities

Strong communication skills for working with employees, vendors, customers, and internal stakeholders

Computer proficiency including word processing, data entry, spreadsheets, and generating reports using standard software applications

Strong organizational skills with keen attention to detail

Ability to manage multiple projects and details simultaneously

Analytical ability to gather, summarize & interpret data, find solutions to various administrative problems, and prioritize work

Ability to develop and maintain recordkeeping systems and procedures

Strong analytical, critical thinking, and problem-solving skills

Strong written and oral communication skills to interact with co-workers and vendors in a professional and helpful manner in person or via phone or written correspondence

Ability to develop, plan, and implement short- and long-term goals

Ability to thrive in a dynamic, fast-moving, multi-entity environment