San José State University · 1 day ago
Administrative Support Assistant
San Jose, CA
Full-time
Onsite
Entry Level
$4,095/mo - $4,433/mo
1+ years expSan José State University is seeking an Administrative Support Assistant in the Department of Kinesiology. This role involves providing complex administrative and clerical support to the Department Chair, faculty, staff, and students, while serving as the department's front-line administrative contact.
Education
No H1B
Responsibilities
Serve as the front-line receptionist for the department, responding to phone, email, and in-person inquiries
Provide administrative support to the Department Chair, faculty, staff, and students, including scheduling, correspondence, and event support
Maintain student records, advisement lists, and process academic forms such as course substitutions, change of major requests, and petitions
Assist students with advising-related processes, registration questions, and Registrar procedures
Support orientation activities and coordinate advisor assignments and reassignments
Update and maintain the department website and social media platforms
Prepare and distribute department communications, flyers, newsletters, and promotional materials
Supervise and provide work direction to student assistants
Qualification
Required
Completion of a high school program or its equivalent
One (1) year of experience in an office environment
Ability to communicate with constituents in a professional and respectful manner
Thorough knowledge of office methods, procedures and practices, English grammar, business writing, punctuation and spelling
Ability to compose and appropriately format correspondence and reports
Working knowledge of computer applications such as MS Word, Excel, Adobe, PowerPoint, File Maker Pro and Internet tools
Working knowledge of campus CMS systems, OnBase, DocuSign, OU Campus, etc. (Training available)
Ability to perform standard arithmetic functions of transactional nature, including tracking and comparing data
Ability to learn, interpret independently, and apply a variety of complex policies and procedures
Ability to identify deviations from applicable policies
Ability to perform accurately in a detail-oriented environment
Ability to handle multiple work priorities, organize and plan work and projects
Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies
Strong oral communication skills. Must possess excellent customer service and public relations skills
Preferred
Associate degree or equivalent
Three (3) years of related office work experience
Benefits
Comprehensive benefits package typically worth 30-35% of your base salary
Company
San José State University
San José State University is a major, comprehensive public university located in Silicon Valley.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Christopher Bankston
Adjunct Faculty | Lecturer
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