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United Way · 22 hours ago

Front Desk and Meeting Coordinator

Cincinnati, OH

Full-time

Onsite

Entry Level

$20/hr - $20/hr

1+ years exp

United Way of Greater Cincinnati (UWGC) is seeking a Front Desk and Meeting Coordinator to handle a variety of administrative and interpersonal duties. This role includes serving as a liaison for events and operations, supporting meetings, and providing administrative assistance at the front desk.

EducationHealth CareNon Profit

Responsibilities

Answers, screens, and directs incoming calls. Greets, directs and escorts internal and external guests, donors, and volunteers, fielding questions and inquiries

Coordinates and supports convening center meetings for internal and external groups who use our facilities. This includes coordinating and scheduling meetings, obtaining required usage agreements, greeting attendees for meetings, assistance with technology usage in the facility, room setup, catering support, billing support, and coordination with ATS and facilities on equipment repairs

Trains and introduces new employees and volunteers to the convening center systems and processes of UWGC

Sorts and distributes incoming mail as well as prepares outgoing mail and other correspondence. Responds to incoming mail and other materials not requiring the attention of the manager(s) supported

Coordinates with Property Services and Community Engagement on larger deliveries and donation drives

Provides optimum support to assigned departments by remaining aware of departmental goals, providing ongoing communication, and organizing priorities to meet deadlines

Coordinates schedules and arranges meetings through several calendars, reserving and preparing facilities as needed and overall coordination and execution for both UWGC and building tenants

Supports department personnel by assisting with copying, faxing, filing, mailing, typing and proofreading letters and reports and other tasks of a similar nature

Help communicate with vendors to obtain bids and quotes for services to be provided to UWGC

Assist with timely payment of incoming property-related invoices by submitting for manager approval and providing documentation to AP department

Coordinates office supply purchases for the organization and maintains the storage room to ensure that office supplies remain in stock and are organized efficiently

Qualification

Microsoft OfficeTypingOrganizational skillsInterpersonal skillsCommunication skills

Required

High school graduate or its equivalent

Demonstrated proficiency with Microsoft office products (specifically Outlook, Word, Excel, PowerPoint and MS Teams)

Work requires typing, editing, and proofing general business correspondence and preparing reports

Position requires excellent organizational, and strong interpersonal and communication skills

Ability to lift 20 pounds

Extended viewing of computer monitor

Position hours – workday is 8 hours typically between 8:00 a.m. – 5:00 p.m., Monday through Friday; however, schedule may vary to provide occasional support of evening and Saturday meetings