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Encore · 1 day ago

Office Administrator - Bellagio Las Vegas

Las Vegas, NV

Full-time

Onsite

New Grad, Entry Level

$18.11/hr - $22.18/hr

Encore is a company that values inclusivity and provides a welcoming culture. The Office Administrator will maintain mailroom operations, manage office supplies, and assist with data management tasks to ensure smooth office functionality.

Event ManagementEvent PromotionEvents

Responsibilities

Pick up, sort, and distribute mail and small packages to each department

Maintain records on postage, registration of mail and packages

Prepare and process all office shipping including FedEx and UPS packages

Coordinate mass mailings, either singularly or between multiple departments, to arrive at an efficient and cost-effective solution for the departments and the company

Assist with procuring office and kitchen supplies

Stocking and maintaining inventory levels of all office and kitchen supplies

Order and maintain stock of preprinted Encore stationary supplies

Receive in Oracle and bar code office supplies, computers, IT equipment and furniture

Review vendor invoices for orders placed to maintain supply levels at the Schaumburg location

Receive box sale returns and notify appropriate personnel of received shipment

Pack equipment and ship to required destination while maintaining an internal service level of 24 hours

Track received box sale equipment in accordance with departmental processes and procedures

Order packing supplies and maintain inventory of common packing supplies and boxes

Maintain mailroom and office equipment, change toner, perform some light repair, and call for repairs when needed

Assist with office moves and routine facility maintenance

Communicate and coordinate with building management regarding any repairs or work required in the Encore offices

Maintain and review schedules for pickups of document disposal containers

Maintain offsite file storage log and records

Coordinate the shipments of records from locations to storage facility and the movement of records to and from the Schaumburg office

Create and log EPC Helios Pick lists daily

Enter orders in ASC Trac for consumables as requested by the field

Assist with special projects as instructed

Qualification

Microsoft Office ApplicationsOracleUPS Worldship systemMail processes knowledgeMulti-taskCommunication skillsCustomer focusOrganization skillsTime management skillsAdaptability