Berkeley Lab · 3 days ago
Administrator
Berkeley, CA
Full-time
Onsite
Mid Level
$76K/yr - $102K/yr
4+ years expBerkeley Lab is a renowned scientific research institution, and they are seeking an Administrator for the Advanced Light Source Division. The role involves providing comprehensive administrative support, coordinating meetings, managing documentation, and ensuring compliance with safety policies.
Research
Hiring Manager
Evan Garfield
Responsibilities
Coordinate review schedules, assist with preparation of documentation and review materials; take minutes; and track follow-up action items
Schedule meetings and reviews, take minutes, gather action items to track
Edit and format documents and slides, create charts and graphs using data supplied by the safety team, collect signatures and approvals, and prepare safety signage and checklists
Support the facilitation of ALS procedure reviews by formatting documents, tracking review progress, sending reminders, uploading files, and becoming familiar with the ALS Safety Configuration Control (ASCC) software
Manage schedule of the Annual Beamline Safety Inspections, follow up with inspectors to ensure timely completion, schedule meetings with line management and safety manager
Collect and file completed tests documentation, scan files which require revision to shared drive, perform quality control of schedules and inventories
Create new entries and manage existing entries into the Corrective Action Tracking List Database
Become proficient in the ALS MAXIMO database for simple work order processes and support the ALS Work Planning team as necessary with Shutdown Work and Maintenance Planning (SWAMP) lists
Input building work requests into the Facilities work request system on a backup basis for the ALS Work Planning team
Assess, prioritize, track, and determine appropriate action on various requests and inquiries, ensuring timely completion
Perform other administrative duties and special projects assigned by the ALS Business Manager
Qualification
Required
Experience in successfully managing logistical arrangements for meetings, reviews, and team coordination
Demonstrated experience in complex database entry and management
Experience and flexibility as a team player, either as a team lead or a team member
Ability to accurately analyze, interpret, and communicate institutional policies
Excellent time-management and task-management skills
Excellent written and verbal communication skills
Efficiently learn and adapt to new technologies and software applications
Develop, organize, and prepare error-free materials and reports
Design and create spreadsheets to accurately track and manage data
Ability to work well and stay focused in an environment with a variety of interruptions and distractions
Proactively anticipate customer needs and actively listen
Establish and maintain cooperative working relationships across multi-functional groups
Demonstrated ability to solve creative problems, suggesting new ways of providing excellent internal and external customer service
Proficiency with computers and standard business software
Exceptional attention to detail with strong follow-through and reliability
Strong interpersonal skills, with the ability to interact productively with a broad range of internal and external personnel in the Lab
Experience handling sensitive information and data with a high level of confidentiality
Ability to work effectively in an onsite environment
Preferred
BA/BS degree preferred and/or minimum of 4 years related experience or an equivalent combination of education and experience in providing administrative support for a wide range of functions to senior-level management in a large/complex department or division
Experience in a DOE National Laboratory environment
Experience working with scientific staff, technical staff, and people from diverse geographic backgrounds
Excellent project management and customer service skills
Demonstrated experience and discretion when interacting with a variety of individuals and organizations, including Lab Management, DOE, and subcontractors
Moderate to advanced knowledge using Google collaborative tools such as Google Mail, Google Calendar, Google Docs, Google Sites, Google Drive
Experience with Microsoft Office Suite (Excel, Word, PowerPoint), Adobe Acrobat, and Smartsheet
Knowledge of DOE, LBNL, UC policies and procedures, and administrative and business practices and procedures
Experience in reading scientifically technical prose
Familiarity with cloud and web-based audio/video collaboration tools such as Zoom
Intermediate capability in web content management
Company
Berkeley Lab
Berkeley Lab is a national laboratory that creates advanced new tools for scientific discovery.
1001-5000 employees
H1B Sponsorship
Berkeley Lab has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (154)
2024 (159)
2023 (163)
2022 (154)
2021 (165)
2020 (107)
Funding
Current Stage
Late StageLeadership Team
Mary Barnum, MBA
Business Manager, COO Office
Rebecca Rishell
Deputy Chief Operating Officer
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