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Salas O'Brien · 1 day ago

Federal Proposal Manager

United States

Full-time

Remote

Senior Level, Lead/Staff

$103K/yr - $115K/yr

8+ years exp

Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for clients. The Federal Pursuits and Proposal Manager will lead the federal proposal development lifecycle, manage a team of proposal coordinators, and collaborate with cross-functional teams to create compelling proposals that align with the company’s growth objectives in the federal sector.

Industrial EngineeringMechanical Engineering

Growth Opportunities

Responsibilities

Support Client Managers in identifying new federal business opportunities through market research and monitoring federal procurement channels such as SAM.gov, GovWin, GSA eBuy, etc

Assist in conducting opportunity assessments and evaluating the strategic fit of potential opportunities and probability of success

Manage the proposal tracker to track potential opportunities and ensure timely updates

Provide support in the Go/No-Go process, providing necessary data and insights to inform decision-making

Assist in developing pursuit strategies, including key discriminators and market positioning

Assist the Capture Manager with gap analysis and competitor analysis to evaluate strengths and weaknesses relative to specific opportunities

Support the development of win themes and strategies to differentiate Salas O’Brien in federal markets

Assist in teaming efforts, including identifying and securing appropriate partners and subcontractors

Lead all aspects of the proposal development process, including kickoff meetings, storyboarding, content development, and coordinating efforts across multiple teams

Coordinate subcontractor involvement in proposal development, ensuring alignment with Salas O’Brien’s objectives and proposal strategy

Oversee the execution of Shipley-inspired color reviews (i.e. Pink, Red, Gold) to ensure proposals are compliant, persuasive, and aligned with the proposal strategy

Coordinate and oversee the writing and editing of key proposal sections (technical, management, past performance, project approach, quality control) to ensure clarity, cohesiveness, and responsiveness to RFP requirements

Ensure strict adherence to all federal solicitation instructions, including compliance with the FAR, DFARS, and other relevant acquisition regulations

Maintain proposal compliance checklists and procedures, ensuring all submittal materials are clear, accurate, and compliant

Conduct interviews with SMEs, Project Managers, and Key Personnel to gather content for resumes, project descriptions, and past performance sections, ensuring that the proposed team’s experience is represented and aligned with the requirements of the RFP

Provide layout support for price strategy, if applicable, and assist in interview preparation, including mock interviews and team coaching

Support the post-submission phase by responding to government clarifications and modifications. Assist with Task Order RFPs as needed

Lead proposal closeout, including gathering feedback, conducting internal lessons learned sessions, and updating the proposal tracker with key outcomes (win/loss status) and next steps

Participate in client debriefs, and document feedback for continuous improvement

Oversee the knowledge management system for federal proposals, ensuring templates, updated content, and best practices are easily accessible

Lead and manage the proposal coordinator(s), ensuring effective delegation of tasks and supporting the proposal lifecycle from start to finish

Collaborate with SMEs, Reviewers, Client Managers, Capture Managers, Pricing Leads, Graphic Designers, Executive Leadership, and Business Development Professionals to ensure successful proposal development

Foster a collaborative and efficient proposal environment while providing leadership, coaching, and support to both team members within the Federal BU and across other BUs within Salas O’Brien as it relates to federal proposals

Mentor junior proposal team members and develop their skills through hands-on experience and professional growth opportunities

Develop and deliver training modules on federal proposal topics, and host virtual training events to ensure company-wide understanding of best practices, compliance standards, and enhance the team’s overall proposal skills

Assess and continuously improve proposal development processes, incorporating lessons learned and industry best practices to enhance quality and win rates

Maintain a repository of proposal templates, tools, and processes to standardize and streamline future proposal efforts and improve win rates

Qualification

Federal proposal managementFederal contracting expertiseProposal development processesAdobe InDesign proficiencyLeadership skillsProject management skillsProposal management toolsWriting skillsCommunication skillsTeam collaboration

Required

Bachelor's degree in Business, Communications, or related field

8-10 years of experience in federal proposal management, with a strong expertise in federal contracting and proposal development processes

Proven track record in supporting opportunity identification, proposal development, and post-submission activities within the federal sector

Expertise in managing end-to-end proposal development, including content creation, subcontractor coordination, and compliance reviews, and Shipley-inspired color reviews

Strong leadership skills, with the ability to manage and mentor proposal coordinators and collaborate effectively with cross-functional teams

In-depth knowledge of federal procurement channels, solicitation processes, and relevant regulations (FAR, DFARS, etc.)

Excellent writing, editing, and communication skills, with the ability to develop clear, persuasive proposals and articulate complex ideas effectively

Proficient in Adobe products, including InDesign

Strong project management skills, including the ability to track multiple proposals, manage schedules, and ensure on-time delivery

Proven ability to develop and execute win strategies, focusing on value propositions, discriminators, and competitive positioning

Experience leading and coordinating proposal-related initiatives across an organization

Ability to work effectively under tight deadlines and manage competing priorities