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Sunstates Security · 1 day ago

Vendor Operations Analyst

Raleigh, NC

Full-time

Onsite

Entry Level

$65K/yr - $70K/yr

2+ years exp

Sunstates Security is hiring a Vendor Operations Analyst for their corporate headquarters in Raleigh, NC. The role is responsible for ensuring cost-effective purchases of materials and services while maintaining quality control and compliance with company policies.

ConsultingCyber SecurityInformation TechnologySecurity

Growth Opportunities

Responsibilities

Purchase Vehicle, Golf Carts and related equipment. Source other goods and/or services that meet the quantity and quality expectations of the organization

Review vehicles, cell phone, travel, uniform, and related vendor invoices on a monthly basis to ensure charges align with contractual terms

Communicate validated billing amounts to Accounts Receivable

Partner with Accounts Payable to confirm proper expense coding and resolve discrepancies

Identify and correct billing errors or inefficiencies

Track, analyze, and report key operational metrics including vehicle profitability, uniform spend by region, and Amazon spend by item and category

Develop insights aimed at reducing costs and improving operational efficiency

Support leadership with data-driven recommendations related to vendor spend and performance

Perform quarterly maintenance of vendor portals, including vehicle, telecom, uniform, and Amazon platforms

Organize and clean vendor portals by setting up profiles for approved accounts, removing inactive or unauthorized profiles, and eliminating unused or unapproved items

Maintain accurate vendor data to support financial reporting and compliance

Build and maintain effective working relationships with suppliers, vendors, and internal stakeholders

Research, evaluate, and source vendors to support operational needs

Schedule and participate in periodic vendor review meetings to assess performance, service levels, pricing, and opportunities for improvement

Manage relationships with key vendors including (but not limited to) Amazon, Enterprise, Unipro, Regus, FedEx, travel vendors, and Verizon

Plan and conduct audits of vendors with material or recurring annual spend

Verify contracted pricing and spend accuracy

Improve expense coding accuracy and process efficiency

Identify, document, and support implementation of cost-saving opportunities

Present audit findings and recommendations to leadership as needed