McCloskey Mechanical Contractors, Inc. · 2 weeks ago
Administrative Assistant
Philadelphia, PA
Full-time
Onsite
New Grad, Entry Level
$16/hr - $20/hrMcCloskey Mechanical Contractors, Inc. is seeking an Administrative Assistant for their HVAC Service Department. The role involves supporting the Service Manager with various administrative tasks, including data reporting, maintaining workflow, and collaborating with contractors and project managers.
Building MaintenanceCivil EngineeringConstructionSmart BuildingSolar
Responsibilities
Must be able to multi-task, with little direction, set priorities, and be detail-oriented and self-motivated
Support the Service Manager with data compilation reporting, Excel spreadsheets and statistical information
Have experience with Microsoft Office
Maintain business continuity and flow of scheduled work
Write, edit, and proofread correspondence and documents
Works as a team member on projects, assignments, and tasks
Work with Contractors and Project Managers
Work with Government Liaisons
Have exceptional ability to problem solve and make decisions independently and prioritize work flow
Remain calm and courteous when dealing with difficult situations involving customers and employees, solving issues, concerns and difficult situations
Applying for Permits and Scheduling Final Inspections; experience is a plus
Government Contract fulfillment and bidding process; experience is a plus
Demonstrate professional and interpersonal relationship skills
Report to National Service Operations Coordinator
Scheduling and Dispatching of Service Technicians using the Foundation data base
Answering phone calls
Creating work orders, and working with Company Software for dispatching, creating invoices, etc
Demonstrate strong customer service problem solving skills and decision-making
Demonstrate skills showing initiative, personal responsibility, and accountability
Strong working knowledge of managing two way communications
Ability to handle multiple tasks simultaneously and maintain composure under pressure in a fast paced environment while meeting deadlines
Demonstrate speed and accuracy in the completion of tasks
Maintain a "can do" attitude
A team player who contributes and works with others accomplishing results
Qualification
Required
Must be able to multi-task, with little direction, set priorities, and be detail-oriented and self-motivated
Support the Service Manager with data compilation reporting, Excel spreadsheets and statistical information
Have experience with Microsoft Office
Maintain business continuity and flow of scheduled work
Write, edit, and proofread correspondence and documents
Works as a team member on projects, assignments, and tasks
Work with Contractors and Project Managers
Work with Government Liaisons
Have exceptional ability to problem solve and make decisions independently and prioritize work flow
Remain calm and courteous when dealing with difficult situations involving customers and employees, solving issues, concerns and difficult situations
Demonstrate professional and interpersonal relationship skills
Report to National Service Operations Coordinator
Scheduling and Dispatching of Service Technicians using the Foundation data base
Answering phone calls
Creating work orders, and working with Company Software for dispatching, creating invoices, etc
Demonstrate strong customer service problem solving skills and decision-making
Demonstrate skills showing initiative, personal responsibility, and accountability
Strong working knowledge of managing two way communications
Ability to handle multiple tasks simultaneously and maintain composure under pressure in a fast paced environment while meeting deadlines
Demonstrate speed and accuracy in the completion of tasks
Maintain a 'can do' attitude
A team player who contributes and works with others accomplishing results
Preferred
Applying for Permits and Scheduling Final Inspections; experience is a plus
Government Contract fulfillment and bidding process; experience is a plus
Benefits
Health insurance
Paid time off
Company
McCloskey Mechanical Contractors, Inc.
McCloskey Mechanical Contractors is a national, family-owned mechanical contractor that serves as a one-stop-shop for all of your HVACR/Plumbing needs - from design to construction, preventative maintenance to 24-hour emergency service, installation to rehabilitation - we got you covered! With over 39 years of experience, the McCloskey family has built a strong foundation by maintaining relationships with contractors, suppliers, and customers alike, providing them with all of their heating, ventilation, air conditioning, refrigeration and plumbing needs.
Founded in 1985
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase