South Carolina Treasurer's Office · 1 week ago
Fiscal and Procurement Manager
Columbia, SC
Full-time
Onsite
Mid, Senior Level
5+ years expThe South Carolina Treasurer's Office is responsible for managing state financial programs, and they are seeking a Fiscal and Procurement Manager to oversee procurement and contract management functions. This role involves collaborating with various internal and external stakeholders to ensure compliance with procurement regulations while managing facilities projects and records management.
Angel InvestmentBankingFinancial ServicesGovernmentService Industry
Responsibilities
Administer the agency’s procurement process in accordance with the South Carolina Consolidated Procurement Code and established procurement principles and practices
Manage all agency contracts throughout the procurement lifecycle, including planning, solicitation, execution, monitoring, renewal, and closeout
Develop solicitations, including Requests for Proposals (RFPs), and solicit and evaluate vendor quotes
Research, review, and apply statewide contract information to agency procurements
Develop solicitation documents with clear scopes of work and technical specifications
Create, modify, and manage purchase orders and contracts in SCEIS
Maintain accurate and complete procurement and contract files, ensuring proper documentation and compliance with best practices
Monitor contract performance, timelines, renewal and expiration dates, and coordinate amendments and renewals as needed
Provide guidance and technical assistance to agency staff on procurement and contract-related matters
Collaborate with state Procurement, Contract, Legal, and program staff to support agency needs
Serve as the STO Project Manager for facilities-related projects
Oversee and monitor facilities management needs and service requests
Monitor and support construction and facilities projects to ensure timely completion and compliance with project requirements
Oversee the agency’s records management program
Serve as the liaison between STO and the Archives and History Records Center
Implement and maintain the agency’s records retention policies in compliance with applicable regulations
Administer the statewide Procurement Card (P-Card) Program for STO
Serve as the primary liaison to the State Procurement Card vendor
Implement, schedule, and conduct P-Card training for cardholders, liaisons, and managers
Ensure employees are properly trained prior to card issuance
Monitor reconciliation processes and ensure compliance with agency and state procurement standards
Oversee inventory management processes, including forecasting needs, ordering supplies and equipment, monitoring stock levels, reconciling inventory records, and coordinating with vendors to ensure timely and accurate fulfillment
Manage and supervise the Accountant/Fiscal Analyst
Provide leadership, coaching, and performance oversight to ensure quality deliverables and deadlines are met
Work collaboratively with all team members to support division and STO objectives
Maintain productive working relationships across the agency and with external partners
Fully participate in required training and professional development activities
Implement and support cross-training initiatives
Review, update, and maintain work procedures to ensure documentation remains accurate, current, and usable to promote quality outcomes
Qualification
Required
A bachelor's degree in business management, finance, accounting or a related field
A minimum of five (5) years of progressive professional experience in procurement, purchasing, auditing, contract management or a related field
Must demonstrate expertise in the use of automated accounting systems and/or financial reporting systems
Ability to identify and recommend strategies and initiatives that improve an agency's financial programs/systems
Sound knowledge of governmental accounting principles and practice
Understanding of governmental financial statements
Ability to analyze and interpret complex financial data and reports
Ability to interpret and apply rules and regulations
Ability to draw upon analysis of others and make recommendations that have a direct impact to operations
Must be a critical thinker who can reason through issues and provide solutions
Ability to establish and maintain excellent working relationships with other employees, technical staff, management, vendors and executive level staff within and outside state government
Ability to communicate effectively orally and in writing
Ability to make presentations and prepare reports
Must be sensitive to the completion of tasks and meeting deadlines
May be required to work beyond the core hours
Must be high energy and able to adapt to a fast-paced environment, while juggling multiple priorities and still delivering quality work
Must possess a high degree of emotional intelligence and a positive attitude
Utilize a solution-driven approach to problem solving
Understand the importance of maintaining positive working relationships with both internal staff and external service providers
Must be able to safely lift and carry files, books and reports weighing up to 20 lbs
Must be able to sit, stand, and walk for intermittent periods of time
Must be able to reach, bend, and twist at the waist to perform filing, desk work and operate general office equipment
Preferred
Extensive experience in SCEIS (SAP) is preferred
Company
South Carolina Treasurer's Office
The South Carolina Treasurer’s Office is a fast-paced, high-performing operation that more closely resembles a large regional bank.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase